We are working with an award-winning global business to source an experienced Personal Assistant to support their two founders. This is an exciting opportunity for an experienced PA to join a highly established and successful business based 30-minute drive north west of Glasgow, Scotland. As a right-hand to both Founders, you will provide first-class support to ensure their working lives run smoothly at all times. A family business, you will also support the founders with their private lives, such as booking travel, events and general personal admin.
Offering a professional and driven yet relaxed and down-to-earth environment - you will join a welcoming, ambitious and hardworking team. You will be highly organised, have excellent attention to detail, be able to work with autonomy and be a self-starter.
Usual office hours are Monday to Friday 9am to 5pm - please note that this role does not offer hybrid working. In addition to the salary, there are excellent perks, including discretionary bonus and pension.
DUTIES TO INCLUDE:
Operational
- Compose & send out introduction and follow-up emails
- Compose general correspondence
- Full diary management
- Organising meetings
- Managing several mailboxes
- Dealing with both work and personal mail
- Sending out comms on behalf of CEO
- Meeting and greeting visitors/customers
- Ensuring smooth running of any visits
- Dealing with all bookings internal for meeting rooms
- Summaraising bank statement on a monthly basis
- Arranging travel, visas and accommodation where necessary for CEO and other staff
- Co-ordinating Christmas cards & gifts
- Arranging Christmas party
Office
- Ensuring the smooth running of the office
- Ensuring office has supplies at all times
- Making sure the office is clean & tidy
- Liaising with landlord on repair work and any office work required, or for office FOBS and keys
- Liaising with office contractors/suppliers as appropriate
Events
- Arranging events and dinners when required
- Making invites and maintaining an invite list
- Booking rooms etc
- Co-ordinating football matches, guests, travel
HR/Staff
- Arranging references for new members of staff
- Annual leave calculations
- Tracking of annual leave and out of office appointments etc
- Dealing with office tracker
Personal
- Supporting other members of family
- Helping with birthday events
- Dealing with trips for the children
- Vehicle admin - documents, servicing, insurance, repairs etc
- Dealing with utility agreements for all properties
- Liaising with agents
- Dealing with all bank accounts
Additional
- First aider & fire marshal
- Mental health fire aider
ESSENTIAL CRITERIA:
- Prior PA or EA experience in a similar role
- Live within a commutable distance - office located 30 minutes drive north west of Glasgow
- Highly organised
- Excellent attention to detail
- Strong interpersonal skills
- High level of initiative and the ability to work autonomously
- Excellent checkable references