Are you an organized and proactive professional with a knack for supporting dynamic teams? Join our fast-growing insurance business as an Office Administrator and become an integral part of our vibrant office in the heart of Spinningfields, Manchester City Centre!
About the Role:
As an Office Administrator, you will provide essential support across various functions within the business, including office administration, sales support, facilities management, colleague engagement, and business operations. This comprehensive role requires excellent organizational and communication skills, flexibility, attention to detail, and a hands-on approach. You'll work both independently and as part of the wider team, utilizing your people skills to effectively collaborate across the business.
Key Responsibilities:
- Manage company correspondence, including telephone calls, emails, postal administration, sales support, and facilities.
- Control meeting room requests and manage room credit adherence each month.
- Perform sales support administration through data entry and processing.
- Assist external visitors, including arranging meeting rooms and setting up necessary tech.
- Oversee office services to ensure smooth operations and compliance with procedures.
- Develop, implement, and maintain office policies to uphold high standards.
- Ensure cleanliness and security standards are met at all times.
- Maintain an office filing system in line with business record-keeping requirements.
- Manage external cleaning services contracts for office and apartment spaces.
- Keep stock of office supplies and place orders as needed.
- Arrange couriers for equipment and collections.
- Liaise with finance on cost efficiencies with suppliers, couriers, and contractors.
- Distribute incoming post to relevant stakeholders.
- Support HR with office policy adherence and assist with new starter onboarding.
- Collaborate with the marketing team on initiatives to promote the business.
- Actively participate in driving engagement and culture across the business.
- Provide support to stakeholders as required.
Person Specification:
Experience:
- Essential: 2 years' experience in a similar role.
- Desirable: Experience working within a regulated environment.
Skills, Knowledge & Aptitudes:
- Essential: Good organizational and communication skills, ability to multi-task and prioritize, planning and time management, attention to detail and accuracy, interpersonal skills, discretion, and integrity.
- Desirable: Ability to work effectively as part of a team, flexibility.
Benefits:
- 20 days holiday plus all bank holidays, rising by an extra day for each year of service up to a maximum of 25 days.
- Company pension scheme.
- Free gym membership.
- Contemporary working environment in a FinTech hub in Spinningfields, Manchester.
- Private medical insurance.
- Discounts and rewards package.
- Regular social events.
If you're ready to take on a key role in a thriving insurance company and enjoy a range of fantastic benefits, we'd love to hear from you. Apply now to join our team!