About The Role:
Compliance Administrators will be a part of our Compliance Assurance Team, who's function it is to obtain and seek assurance that all statutory compliance requirements are met in relation to properties utilised within the Social Housing Sector. The role will involve liaising with suppliers regularly, requesting and chasing Compliance Documentation, which is then checked and verified before the documentation and subsequently a property is approved. This function is an integral part of the property onboarding procedures and also to make sure that properties remain compliant with Health and Safety legislation. The role will work with other colleagues across the organisation, to meet all compliance requirements, including following escalation procedures where documentation is non-compliant. The post-holder will take proactive steps to liaise with suppliers in advance of any documentation becoming expired. The post-holder will be required to deal with enquiries from suppliers by email and have experience with using computer systems and programs such as Microsoft Excel and Word.
Responsibilities:
Document Auditing: Review and audit compliance documents for accuracy, completeness, and current validity.
Regulatory Adherence: Ensure all documents meet relevant regulatory and compliance standards.
Communication with Suppliers: Act as the primary point of contact for suppliers regarding compliance document queries, providing clear and timely responses.
Document Management: Maintain organized records of all audited documents and update systems as necessary.
Issue Resolution: Identify and resolve discrepancies in compliance documentation in collaboration with relevant stakeholders.
Reporting: Generate regular reports on the status of compliance documents and highlight any areas of concern to management.
Continuous Improvement: Suggest and implement improvements to the document auditing process to enhance efficiency and accuracy.
Liaising with Team Members: Communicate effectively with team members within the role to ensure efficiency across the business.
Main Duties:
Reviewing property and compliance documentation, taking the necessary steps to ensure processing of new and existing properties in a timely manner.
Pro-actively requesting updated compliance documents from suppliers before they are due to expire and follow up urgently any documentation that may have expired, escalating where appropriate Ensuring records are kept up to date, and all status updates are accurately captured on our internal systems Dealing with enquiries via email in a professional and efficient manner.
Assisting team members and suppliers with property / document related queries Ability to work independently and manage multiple priorities Identify areas of non-compliance and provide support / guidance to suppliers to overcome issues identified.
To be a part of a high performing team and ensure you work efficiently, continually monitor, and meet your targets and provide a high-quality service. You will need to have the aptitude and experience of using technology to input and access information using various IT systems (Excel, Word, databases.)
Experience: There is no experience required for this role. However, knowledge of the Social Housing Sector would be advantageous.
Benefits:
- Competitive salary and benefits package.
- Free use of a state-of-the-art gym.
- Opportunity to liaise with other businesses.
- State-of-the-art offices with high security.
- Opportunities for professional development and growth.
Application Process: To apply, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this position.