The Company:
Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.
The Job:
On behalf of our client we are seeking a Facilities Assistant for their offices based in Manchester (Salford, M3). This role supports the whole office with a variety of administration and facilities duties including:
- Receive, prioritise and action effectively any requests or queries received via Teams, telephone calls and emails and this may include maintenance, cleaning, access control passes, parking, archive, post and reprographics related queries.
- Ensure all service areas are kept clean, tidy and well stocked.
- Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished.
- Receive and distribute faxes.
- Undertake regular health, safety and security audits.
- Support the Finance team with the retrieval of printed cheques from the cheque machine
- Support office moves, fit outs and equipment relocations
- Dealing with physical tasks such as collecting and moving files/boxes.
- Maintain security arrangements around the office including regular key audits.
- Delivering Court Papers to the Law Courts as and when required.
- Undertake the processing of all external mail.
- Open and distribute the incoming post
- Photocopying, printing, scanning, laminating and binding. Including assisting with the production/copying of Court bundles and marketing materials.
- Liaise with storage providers for arranging the safe storage and retrieval of all client files and archived documents using the appropriate software packages.
- Create new deeds packets and entering all details onto the Archives system.
- Assist with the moving of archive boxes, preparing files for collection and liaising with the storage provider ensuring a full audit trail is left when archiving to allow future file recalls with ease.
The Person:
For this role our client is seeking someone who has the following experience and skills.
- General office administration skills ideally in a Facilities related environment.
- Archiving experience ideally within a Law firm or similar business.
- Accuracy and attention to detail.
- High level of customer service
- Self-motivated and able to organise and prioritise own work and manage conflicting deadlines.
- Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities.
- Manual handling skills to be able to lift heavy loads (up to 20 Kg).
- Strong IT skills with knowledge of Outlook, Word and Excel is essential.
The Benefits:
Contributory Pension, Group Life, Private Medical Insurance, 25 days' holiday & a flexible benefits scheme.
The Hours:
Monday to Friday 9am - 5pm
The Location:
Manchester, M3
The Salary:
£23,000