Well respected property consultancy with offices throughout the South West currently has an opening for a Commercial & Residential Block / Property Manager with salary 30-35k plus car allowance. This is a diverse and expanding role involving hands on management of both residential and commercial property. Dealing with all aspects of property management and our client can provide training on the commercial / block side of the role if you only have residential experience.
Key targets are set out in the company strategy and include:
- Identifying and obtaining new instructions
- Ensuring rents are collected promptly and forwarded to clients without delay
- Ensuring service charge reconciliations are carried out within 3 months of year end
- Properties are well maintained and compliant
- Work for other services is referred to the appropriate team
Tasks:
- Main office base will be identified but from time-to-time attendance at other offices may be required, so a flexible approach to location is required. Option to work from home sometimes but ideally at least 3 days a week in the office.
- An in-depth understanding of all instructions and on obtainment of new instructions protocol must be followed, including making a detailed site inspection and a thorough review of any available information, all leases and available handover notes
- An ability to self-manage and prioritise own workload as appropriate. Ensuring that rents, service charge and fee accounts are issued to specific dates every month/quarter as appropriate.
- Keeping up to date records of all correspondence to each client/tenant and good file management
- Debt management including regular reviews of debtors, liaison with Clients and then taking the required action to recover sums due.
- Conduct periodic inspections to ensure compliance with leases and the proper upkeep of the property.
- Service charge budgeting and reconciliation with end of period reports to be issued within three months
- Key dates must be logged, and any action dealt with on appropriate trigger dates for ongoing matters such as insurance renewals, VAT reporting etc.
- Regular contact with Landlords & Tenants with regular updates issued to both, where appropriate.
- Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
- Maintenance issues should be remedied as soon as reasonably possible. This may involve out of hours work or calls to/from the company mobile, which should be on and available in case of this scenario.
- To be responsible for all purchase invoices which are required to be checked, entered onto the appropriate system and then approved for payment as soon as they are received.
- To complete daily timesheets which must be submitted at the end of each week
- This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel
If you have previous property management experience and are prepared for a challenging role, this rewarding position could be for you.
Salary from £30,000 plus car allowance (after probation) but negotiable dependent on experience. Monday - Friday working 9-5.30pm with some hybrid working optional but with at least three days per week in the office after probation. Please contact Fran Kent for more details.
If this role is not suitable for you, but you know of someone that might be interested, please remember our £150 - Recommend a friend scheme (Subject to our terms and conditions)
We like to speak to every application, but due to the current climate this is not always possible. To ensure your application is not overlooked it is important that you emphasize any skills or work experience relevant to this position. If you have not heard from us within 5 working days, please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.