Executive Assistant, (Commercial) - initially 6 month contract with immediate start.
My client is a Gloucestershire based Global employer with an outstanding track record of growth and profit accumulation. The working environment is an attractive element of their proposition, and they are truly committed to employee satisfaction. We are partnering them to recruit a EA for their Chief Operating Officer - and are keen to hear from Executive Assistants with a strong commercial and business bias.
Responsibilities to include:
- Full responsibility for the day-to-day running of the Director's office, pro-actively managing own workload and the Directors workload and diary
- Production of Board Meeting materials
- Diary management - Organising and maintaining the complex and frequently changing diary and maximising time utilisation. Acting as a gateway to ensure the Directors time is used effectively - ensuring that they remain sufficiently accessible, while keeping them on track with their daily objectives
- Minute taking in Board Meeting and distribution to SLT with follow ups.
- Pro-active management of emails, responding where appropriate and within remit on behalf of the Director and highlighting correspondence that requires immediate attention
- Be a pro-active member of the Leadership Team, organising and co-ordinating leadership & regional team meetings, team building events, hybrid events etc, including preparing and distributing agenda and actions and ensuring all relevant supporting papers are provided
- Preparation of quarterly reports, project updates and plans using Word, PowerPoint & Excel
- Researching and gathering information and data in order to produce PowerPoint presentations and briefing papers for meetings
- Sustain a strong and close working relationship with SLT to provide pro-active assistance/support, where appropriate.
- Organising international and domestic travel and accommodation
- General administration - expenses including approving expenses
- resolving invoices, holiday tracking, handling post, call screening, stationary ordering, filings etc.
- Working well within the EA community, showing strong teamwork capability and providing support to other Directors when necessary.
Skills and experience to include:
- Possess excellent organisation and prioritisation skills and can manage your workload effectively and meet deadlines.
- Be collaborative with the ability to engage with stakeholders from many different business areas at all levels
- Have excellent interpersonal and communications skills and superb attention to detail
- Be a natural problem solver and calm under pressure
- Demonstrate patience, discretion, emotional intelligence and a sense of humour
This is a fantastic opportunity for someone who is looking for more than just an EA role. If you enjoy working in a commercially focused, fast paced environment where your business knowledge and skills are as important as your administration background then this is the role for you.
My client is looking to initially recruit this role on a 6 month contract but there is a high chance of this role becoming permanent for the right candidate. The candidate will be expected to follow a Hybrid working pattern with at least 3 days in the office.