This is a 12 month position as a Vendor Management Intern paying up to £30,000 pro rata. This role is Hybrid - 3 days in the office / 2 days at home (Green Park)
This great investment firm invest in medium-sized businesses in Austria, Belgium, Denmark, Finland, Germany, Italy, Luxembourg, the Netherlands, Norway, Spain, Sweden and Switzerland.
They focus on companies with the potential to create sustainable, long-term value through changing economic cycles and we work closely with management to achieve that. Its portfolio companies benefit from their Management services. In addition to Business Support, they engages Senior Industry Experts and specialist professionals to provide services to portfolio companies as well as ongoing tax, structuring and financing advice, communication, marketing and legal support.
About You
We are offering a successful candidate the opportunity to work for a leading Private Equity firm as a Vendor Management Intern for 12 months. As a motivated individual, you'll embrace the opportunity to assist in informed purchasing decisions and foster robust vendor relationships. This role involves close collaboration with the IT and Digital teams to meticulously select and oversee high-performing vendors, essential for ensuring smooth business operations.
You will have acute attention to detail, exceptional organisational skills, and effective multitasking capabilities. Furthermore, you will showcase outstanding analytical skills, adept problem-solving capabilities, and strong decision-making acumen.
Vendor Management Responsibilities
- Vendor Relationship Management: Assist in establishing and maintaining positive relationships with vendors. Communicate effectively with vendors to address queries and resolve issues promptly.
- Contract Administration: Support the drafting, review, and management of vendor contracts. Ensure compliance with contract terms and conditions.
- Vendor Research: Conduct research on available vendors to determine which vendors offer the best pricing and product quality.
- Data Analysis: Utilise tools like Microsoft Excel to analyse vendor performance data and identify internal usage trends. Prepare reports on key metrics for review by the management team.
- Documentation and Record Keeping: Maintain accurate and organised records of vendor contracts, communications, and performance metrics. Monitor contracts for renewal and proactively administer amendments.
- Process Improvement: Identify opportunities for process improvement within the vendor management lifecycle. Contribute ideas to enhance efficiency and effectiveness in vendor interactions.
- Vendor Management Standards: Support the development of standards and policies by which to manage vendor performance.
- Collaboration: Work closely with cross-functional teams, including IT and finance, to ensure seamless coordination in vendor-related activities.
- Problem Resolution: Address and resolve issues that arise during the vendor management process. Escalate matters requiring higher-level attention appropriately.
- Ad Hoc Support: Provide support on special projects or tasks as assigned by the team
Essential Requirements:
- Education: Recently completed a business or supply chain degree.
- Communication: Excellent verbal and written skills for vendor and stakeholder interactions.
- Analytics: Ability to analyse data, track vendor performance, and find improvement areas.
- Detail-Oriented: Strong attention to detail in contracts, invoices, and documentation.
- Organisation: Manage tasks, prioritise, and meet deadlines in a dynamic setting.
- Relationships: Build positive vendor relations and collaborate across teams.
- Adaptability: Flexible in adjusting to changing vendor needs.
- Problem-Solving: Identify and resolve issues in vendor relationships and supply chains.
- Tech Skills: Proficient in Microsoft Office, Excel, databases, and vendor software.
- Teamwork: Collaborate effectively and foster a positive team environment.
- Proactive: Anticipate challenges and propose solutions for better vendor management.
- Ethical Standards: Maintain integrity and ethical conduct with vendors and sensitive information.
Some Benefits:
In addition to your compensation, pension and healthcare cover; we offer a wellbeing allowance that entitles you to £80 per calendar month that can be claimed for exercise membership or equipment, relaxation training and nutrition consultations. We have a holiday allowance of 30 days per calendar year.