About The Role
We are seeking a highly organised and proactive Facilities Coordinator to support our dynamic office. The ideal candidate will manage the day-to-day operations of our facilities, ensuring a seamless, safe, and efficient working environment for our employees. This role is integral to maintaining the high standards expected in a fast-paced financial environment.
You will be working Monday to Friday between 07:00 to 15:00, 37.5 hours per week.
Key Responsibilities:
Facility Management:
Oversee the maintenance, repair, and smooth operation of all office facilities, including HVAC, lighting, and security systems.
Coordinate with external vendors and service providers for repairs, maintenance, and routine inspections.
Monitor and manage building access and security protocols.
Office Space Management:
Assist in space planning, including seating arrangements and office relocations.
Ensure meeting rooms, common areas, and workspaces are well-maintained, clean, and properly equipped.
Manage the office layout and ensure compliance with health and safety regulations.
Inventory and Supplies Management:
Maintain inventory of office supplies, kitchen supplies, and equipment.
Manage the procurement process, including negotiating with suppliers and ensuring cost-efficiency.
Track and manage the budget for office supplies and facilities-related expenses.
Health and Safety Compliance:
Ensure compliance with all health, safety, and environmental regulations.
Conduct regular health and safety audits and update emergency procedures.
Coordinate fire drills, first aid training, and other safety initiatives.
Event Coordination:
Assist with the planning and execution of internal events, such as meetings, training sessions, and social events.
Coordinate catering, AV equipment, and other logistical needs for events.
Support Services:
Provide general support for office operations, including managing mail, deliveries, and reception as needed.
Act as a point of contact for any facility-related issues or emergencies.
Qualifications:
Experience:
Experience in facilities management, preferably within the financial services or hedge fund industry.
Experience managing vendor relationships and service contracts.
Skills:
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently and handle emergencies.
About The Company
OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services including Cleaning, Catering, Security, Technical services, Energy Management and compliance, front of house, landscaping, logistics, waste management and pest control services to the public and private sectors and our mission is to make people and places the best that they can be.