Our lovely client, a family office LLP based in the West End are looking for a polished and professional PA/OM to support them in their day to day running of the office and support of two partners.
Duties include but not limited to
- Generally being the Front of House / Office Manager and first port of call for all staff, Partners and clients
- Assisting the Partners with day to day tasks and projects and mailbox management if and when required
- Management of office affairs and staff requirements generally
- Management of archive file procedure and maintain a clean and tidy office
- Assisting with all matters relating to compliance, including for Lexcel and ISO9001 and CQS.
- Dealing with certain HR issues before Partner involvement.
- Shopping (general for office and for Partners as required)
- Preparing documents, bundles and Engrossments
- General preparation of documents and bills.
- Detailed note taking (rarely).
- Arranging meetings and keeping a central diary for the firm. Ensuring Partners are kept updated with calendar reminders, deadlines and events
- Organisation of office supplies and store room.
- Ordering of office supplies, stationery and correspondence with suppliers.
- Assistance with business development and marketing as required
- Organisation of business affairs for Partners.
- Making sure office reception, board rooms and print room are tidy
- Greeting clients and other persons
- Client hospitality before, during and after meetings and other office attendances. Emphasis is placed on this.
- General office errands.
- Arranging office lunch as and when requested to so.
- Arranging couriers and other postage
- Assisting Partners with personal matters and appointments, as and when requested to do so.
- Managing firm events, including summer and Christmas events and other events which may take place during the year
- Telephone Answering and call management
- Scanning.
- Photocopying.
- Archiving files.
- Organising post.
- Opening files.
- Closing files.
- Time recording.
Please apply wth your CV. With regret we cannot respond to unsuccessful applicants.