The Office Manager will oversee the daily operations of the office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the team. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities with ease.
Package:
£Negotiable (DOE) + benefits (health insurance, pension scheme, annual leave)
Location:
Caterham
Company:
Kingsley Consulting are partnered with a dynamic and forward-thinking company within the construction industry, dedicated to maintaining high standards and innovation in their field. They prioritise efficiency and sustainability, creating an environment where staff can thrive and contribute to the company's success.
Role Overview:
The Office Manager plays a crucial role in ensuring smooth office operations, supporting both the team and the company's objectives. This role requires strong organisational skills, effective communication, and the ability to implement and improve standard operating procedures. The successful candidate will contribute to the overall efficiency and productivity of the office.
Key Responsibilities:
- Provide general support for the Operations and Commercial Manager.
- Manage and oversee the timely dispatch of invoices to the finance team, ensuring adherence to the established processing schedule.
- Ensure company accreditations and memberships are consistently maintained and updated in a timely manner.
- Book training courses and manage the staff training matrix, ensuring it remains up to date by liaising with the HR department.
- Manage the Quote Database and other software systems, ensuring accurate and organised data storage and retrieval.
- Coordinate and facilitate office meetings, events, and appointments.
- Maintain office efficiency by implementing and improving standard operating procedures.
- Handle correspondence, including emails, phone calls, and mail.
- Manage day-to-day office operations, including scheduling, office supplies management, and maintenance.
- Assist in the onboarding process for new employees, including workspace setup and orientation, while collaborating with HR to ensure all necessary documentation is completed and compliance requirements are met.
- Provide general support to visitors and address their inquiries.
Experience & Skills Required:
- Proven experience as an Office Manager, Administrative Manager, or similar role.
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in office software (e.g., MS Office Suite, CRM) and office management systems.
- Ability to multitask and prioritise tasks effectively.
- Attention to detail and problem-solving skills.
What's on Offer:
This is a fantastic opportunity to join a company that values its employees and encourages growth and development. The Office Manager will have the chance to make a significant impact on the company's operations, ensuring a productive and efficient work environment. With a competitive salary and benefits package, this role offers career advancement potential and the opportunity to work in a supportive and dynamic team.
Diversity & Inclusion:
Kingsley Consulting operates an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know, and our trained consultants will assist and advise you accordingly.