PA to Managing Director
Gerrards Cross office (not hybrid)
Job description
We are an established Property Finance Brokerage specialising in Bridging, Buy to Let, Commercial Term and Development finance.
We have a great opportunity for a Personal Assistant, to work on a 1:1 basis with our Managing Director
Please see below the main tasks, but not limited to for the role of Personal Assistant: -
- Maintain confidentiality
- Manage and maintain the Director's diary
- Ensure Director is prepared for meetings by providing necessary papers, travel information, agenda's etc and calling the client for briefing to ensure the Director is fully prepared for all engagements.
- Highlight any urgent correspondence / emails etc and bring to Director's attention.
- Co-ordinate travel and accommodation requirements and ensure all arrangements match the Director's requirements.
- Filter general information, queries, telephone calls etc on behalf of the Director to ensure they are not dealing with unnecessary matters.
- Deal with correspondence, take and relay accurate messages from telephone callers and answer queries where possible.
- Oversee appointments made by any other members of staff, diarise to obtain an update from the member of staff and report information to Director.
- Provide agendas and take minutes for meetings when required.
- Maintain a comprehensive working environment, paying attention to data protection.
- Liaise with staff, clients, brokers, solicitors, lenders.
- Undertake any other duties as requested.
- Assist Director as and when required to process cases.
Criteria
- Must have good numeracy skills.
- Must be confident both face to face and over the telephone.
- Must have good attention to detail.
- Ability to be flexible around working hours.
- Ability to be able to attend meetings with Director if required at short notice.
- Ability to work comfortably on own initiative.
- Happy to work in a close environment with the Director.
- Happy to undertake any necessary courses to enhance the business.
- Ability to take on new tasks and work in a fast paced, challenging environment.
Job Types: Full-time, Permanent
Salary: £40,000.00-£45,000.00 per year
Schedule:
- Monday to Friday in Gerrards Cross office