Document Controller
Unispace Life Sciences
Role Title: Document Controller
Office Location: Cork, Mahon
Unispace Life Sciences is one of the world's leading Pharmaceutical Facility development practices. As a global leader in creating people-centric spaces and workspaces through design, we transform facilities for the world's top brands. We've been involved in the creation of some of the world's most iconic workplaces, including Boston Scientific, Biogen, and Arup offices globally.
At Unispace, we believe in fostering work environments that inspire productivity, creativity, and well-being. Our core values are built on collaboration, innovation, and excellence, and we are committed to creating spaces that reflect these principles. Join us and become part of a team that is passionate about pushing the boundaries of design and technology.
Role
We are seeking a proactive Document Controller to join our growing Unispace Life Sciences team. This role is based out of our Center of Excellence in Mahon, Cork. Attractive remuneration package, supportive team and colleagues and a long-term opportunity for career growth in the company's expansion. This position will play a key role in the Company's expansion and growth.
Responsibilities
Setting up and maintaining Project Document Control procedures for a busy design office
Running of elementary tasks from the day-to-day document control workload
Process incoming and outgoing documents from receipt, registering, transmitting and archiving.
Frontline enforcement of approved document control procedures across the project organization and interface with other project participants and team members
Hardcopy document scanning to portable document formats (PDF and Dropbox).
Tracking Documentation Status for Vendor Documents and Internal document Reviews.
Ensure Vendor Documentation is delivered on time and all documentation is delivered as per the Document Distribution Requests.
Handover Packages to be compiled from Design to Construction and Validation for Clients.
Support Disciplines in regard to submittals, requests for information, Construction drawing sign offs.
Filing, retrieve and organize information from files promptly.
Requirements not limited to:
- Five years' experience in a similar role (Design House/Construction company)
- Ability to meet multiple deadlines
- Experience in Small/Medium sized projects
- Proficient in MS Office suite + Adobe PDF software
- Strong Written and Verbal communication skills
- Knowledge of Autodesk Docs
Join Us
If you are interested in designing and developing some of the most innovative spaces in the Life Sciences sector, then please send over your CV.
If you are passionate about a collaborative environment, apply now to join our team! Unispace is committed to inclusion and diversity in all aspects of our business and is proud to be an equal-opportunity workplace. We enable our teams to provide diverse, fresh perspectives and to be courageous in challenging conventions of the way we work, collaborate, and learn.
We are deeply committed to Corporate Social Responsibility (CSR) and sustainability. Our eco-friendly approach ensures that our projects not only meet the needs of today but also contribute positively to the environment. We strive to minimize our ecological footprint through sustainable design practices and the use of environmentally friendly materials.