JOB TITLE: Contracts Administrator
Salary £20,000-£23,000
Monday to Friday
Office Based
: To support the Contracts and Legal Team in relation to issuing contractual documents and ensure processes are followed to minimize company risk.
DUTIES AND RESPONSIBILITIES
- Create paperwork for all incoming work on the Customer Relationship Management system (CRM).
- Ensuring any special provisions are verified and compliant and raising any risks associated with various entities to Contracts and Legal Team.
- Ensure that credit check has been approved by Credit Control, liaise with the Contracts and Leal Team to ensure relevant Client agreements have been signed off.
- Ensure that the correct template is used for each entity and that the correct template is issued through DocuSign to resource.
- Processing termination and non-disclosure/notice breach letters/emails as directed, ensuring that any potential legal risk is raised to the Legal Team.
- Ensure resource off-boarding processes are adhered to and fully completed.
- Periodically review approved template agreements and recommend standardized changes as new needs are identified or issues are discovered.
- Ensure that all compliance documents including Passports, company certificates, company insurances, ISO Tests & bank details etc. in relation to resources are attached onto the CRM system. This includes check of The Companies House/Credit Safe.
- Liaising with Accounts Manager and Legal Team with regards to any contractual queries.
- Ensure contracts checks are completed for resources on CRM system and inform Pay Bill department.
- Liaise with Partners/Suppliers including reporting and audits on o/s paperwork and dealing with any compliance queries from Care Team.
- Enroll resources onto the Company Healthcare Policy as and when requested and liaise with any queries relating to Healthcare including regular contact with the Brokers and audits, including all cancellations have been actioned by Healthcare Provider. • Liaising with resources with regards to any contractual requests, including supplying consultants with copies of agreements on ad hoc requests.
- Process background checks for all resources and Penta employees using Hireright Portals (US and UK) and dealing with all queries relating to the process including ensuring a correct charge is incurred and costs are agreed with the Director, reports are loaded onto Mercury and all applications are processed from the Consultants.
- Assist with uploading of Suppliers agreements onto the database ensuring all agreements are attached and correct Tier Process is applied.
- Assist as and when required with audits relating to Clients ongoing Audits, Healthcare audits, Self-Billing and any compliance tasks..
- Deal with any sales queries on ad hoc basis as and when required.
- Regular use of DocuSign, and dealing with any queries related to this portal.
- Ensuring all onboarding are completed for new starters and ensure details of the resources are passed onto the Care Team. welcome emails track in forms and providing company benefits information
- Monthly audit of HireRight invoices and applying the correct fee to mercury.
- Manage contracts inbox and direct any queries to the relevant department.