Key Responsibilities:
- Front Desk Duties: Welcome and greet visitors, clients, and staff in a friendly and professional manner.
- Phone Handling: Answer, screen, and direct incoming calls efficiently. Take and relay messages as needed.
- Administrative Tasks: Perform general administrative duties such as filing, photocopying, and handling mail.
- Appointment Management: Schedule and manage appointments and meetings, including coordinating staff calendars.
- Client Communication: Handle basic inquiries from clients, providing them with relevant information or directing them to the appropriate person.
- Data Entry: Maintain accurate and up-to-date records, databases, and files.
- Office Supplies: Monitor and order office supplies, ensuring that inventory is well-stocked.
- Document Preparation: Assist in preparing documents, reports, and presentations as required by the team.
Requirements:
- Previous experience in a receptionist or administrative role is preferred but not essential.
- Excellent communication and interpersonal skills.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- A professional, positive attitude with attention to detail.
- Ability to work independently and as part of a team.
Preferred Qualifications:
- Experience working in an office setting or a similar customer-facing role.
- Familiarity with office equipment, such as printers and phone systems.
Benefits:
- Competitive salary based on experience.
- Opportunities for professional growth and career progression.
- Friendly and supportive team environment.