Kenny Recruit have partnered with a design-led contractor to find a Bookkeeper/Office Manager on a permanent basis. Our client has a strong profile of over 16 years of displays, they provide exceptionally high standards of workmanship within the mechanical engineering building services industries. They pride themselves on giving their clients the complete building services package within the commercial, critical facilities, retail, high end residential and public sectors. This encompasses the full mechanical, electrical, public health and sustainable energy facilities, from feasibility proposals, through design to contract, installation and handover.
The growth of the business has led to this role being created, it is a key full time role within the business to help support all of the engineering team and in particular the Managing Director with day-to-day administration whilst at the same time working to automate routine office functions. The Bookkeeper/Office Manager will report directly to the Managing Director.
Pay: £35,000 - £40,000 per annum (dependent on experience) + benefits
Location: West Byfleet - 5 days per week in the office
Working hours: 8.30am - 5.00pm.
Key Duties:
Accounts
- Ability to post invoices / credit notes.
- Allocation of supplier invoices.
- Production of supplier payment runs based on cash flow forecast.
- Communicate with supplier and subcontractor accounts.
- Produce and send remittance.
- Raise customer invoices.
- Produce statements and chase customer payments when required.
- Produce CIS monthly report and sub contractor payment certs.
- Produce monthly VAT return.
- Reconcile bank statements.
- Production of accurate management reports.
Office Admin
- Manage employee benefits.
- Manage & record employee holiday records.
- Manage insurance renewals.
- Manage sub-contractor insurances and renewals.
- Manage and update trade bodies with relevant information.
- Manage stationery / photocopier supplies.
- Manage company clothing.
- Ordering materials and equipment.
- Website updates.
Health & Safety
- Manage staff & sub-contractor training schedules.
- Update policy documents and load onto Safe Contractor etc.
- Record and update supplier H&S details.
- Coordinate with main contractor's technical authors.
- Assemble project equipment schedules.
- Ensure engineers provide all O+M file information is provided.
- Ensure all subcontract / specialist test certs are issued.
Skills/Experience/Requirements:
- Thorough knowledge of Sage 50 accounting software.
- Previous experience in a similar role.
Next Steps...
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