Project/Site Administrator
Our client is based in Liverpool city centre and they are seeking a Project / Site Administrator who has a minimum of 2 years experience managing Projects & Site Administrative duties.
Role Overview: The role of a Project/Site Administrator is integral to construction businesses to ensure successful completion of construction project documentation. This role involves managing site administration activities, document control, project deliverables, and key information/documentation, including O&M files. The Site Administrator must implement and maintain all company policies, procedures, and management systems.
Key Responsibilities:
- Plan and set up project administration effectively.
- Manage the drawing portal system and ensure project setup.
- Create and manage the project dashboard system.
- Collate information from the site team for monthly client reports.
- Audit administration systems to ensure correct implementation.
- Monitor design team documents and drawing portal.
- Support site team and project managers with general project administration.
- Perform monthly audits of folders and documents.
- Upload weekly checks such as hoarding, plant, hoist, mast climber checks to the L drive.
- Chase sub-contractors for weekly safety information packs.
- Assist in closing out health and safety RCS inspection reports.
- Support induction and training coordination as directed by the project/site manager.
- Maintain site cabins/offices for best presentation, signage, and tidiness.
- Liaise with and assist client teams and management.
- Support training matrix management, first aid, and fire marshal coordination.
- Prepare data for site-specific monthly board reports.
- Undertake the role of Fire Safety Coordinator and First Aider.
- Coordinate information for updates and promotion purposes.
- Provide general ad-hoc administration and support to the project team.
- Arrange and coordinate external site meetings.
- Manage noticeboards ensuring data/information is accurate and up to date.
- Manage changes in staff movements for payroll and attendance management system reporting.
Experience / Qualifications:
- Previous experience as a Site Administrator in construction is essential.
- Experience in project management, document control, and information management.
- In-depth knowledge of electronic document management systems.
- Solutions-focused "Can Do" attitude.
- Strong communication skills.
- Unrivalled work ethic.
- Energetic, enthusiastic, and passionate about the role.
- Positive teamwork mentality, thriving on two-way communication and commitment.
- Preferably highly experienced in using Viewpoint.
Package:
- Benefits: 25 days holidays plus your birthday off, Bank Holidays, Pension scheme, Death in Service, Medical cash plan, EAP.
- Location: Liverpool city centre
- Job Types: Permanent, Full-time
- Pay: £25,000.00-£30,000.00 per year
- Schedule: 8-hour shift, Monday to Friday
Experience:
- Construction site administration: 2 years (required)