We're looking for a proactive, detail-oriented Accounts Assistant to join our finance team on a maternity cover contract to help keep our financial operations running smoothly. This is a fantastic opportunity for someone looking to develop their career in accounting within a supportive and fast-paced environment.
You'll play a key role in managing day-to-day finance activities, liaising with suppliers, subcontractors, and internal departments to ensure that invoices, payments, and records are processed efficiently and accurately.
If you're someone who thrives on being organised, enjoys variety in their day, and wants to be part of a collaborative and growing team we'd love to hear from you.
Duties and responsibilities
- Manage the suppliers email inbox and handle supplier and subcontractor queries.
- Process incoming supplier and subcontractor invoices, ensuring accuracy and alignment with purchase orders.
- Handle credit notes and ensure these are correctly logged and applied.
- Review and verify subcontractor job sheets to confirm completed work.
- Send completed subcontractor reports to customers for review and approval.
- Identify jobs that are ready for invoicing and update job statuses accordingly.
- Forward quotes or job sheets that require further attention to the relevant teams.
- Raise and investigate invoice queries with suppliers and subcontractors.
- Reconcile supplier statements to ensure all transactions are accounted for.
- Maintain and update supplier and subcontractor records in Job Logic and Sage.
- Raise purchase orders and job records as necessary.
- Monitor and manage the supplier and subcontractor query list.
- Generate and submit the weekly Aged Creditors Report to the Managing Director.
- Provide general administrative and financial support to the Finance Manager.
Experience and qualifications
- Good understanding of accounts payable processes.
- Experience in an accounting, finance, or administrative role.
- Strong attention to detail and organisational skills.
- Confident in communicating with suppliers and internal teams.
- Ability to manage multiple tasks and priorities.
- Proficient in Microsoft Office, particularly Excel and Outlook.
Benefits
- Competitive salary package £28,000 - £30,000
- 33 days annual leave (including bank holidays)
- Company pension scheme
- Opportunities for professional development and training
- Friendly and supportive team culture
- On-site parking
- Flexible working hours (after probation, where applicable)
Company culture
We believe in doing great work with great people. Our team is built on collaboration, trust, and a genuine desire to deliver the best for our clients. We encourage open communication, celebrate success, and support each other to grow both personally and professionally.
You won't be just another cog in the machine your voice will be heard, your ideas valued, and your contributions recognised. We pride ourselves on our positive, down-to-earth culture where people enjoy coming to work and are motivated to make a difference every day.