Executive Assistant to Headmaster
- Location: Clapham, London
- Job Type: Full-time (All-year position)
We are looking for a highly organised and experienced Executive Assistant to support the Headmaster at a prestigious private school in Clapham. The successful candidate will be adept at managing a wide range of administrative and management tasks, demonstrating initiative and discretion.
This role will be 42.5 hours per week in term time, usually 8.00 to 17.30 Monday to Friday. 9:30am to 4:30pm, Monday to Friday during school holiday periods. This is an all-year position, working during term time and school holidays.
Occasional Saturday mornings and evenings may also be required.
Day-to-day of the role:
- Provide high-standard administrative and management support to the Headmaster, using initiative and seeking advice when necessary.
- Manage the Headmaster's diary and travel arrangements, ensuring effective use of time.
- Prepare routine and less routine correspondence, manage emails, and handle phone calls.
- Coordinate, produce agendas, collate papers, and take minutes at key meetings, including governors' meetings.
- Maintain and improve filing systems, ensuring accurate reference systems.
- Assist in producing and formatting school publications and maintaining a central register.
- Organise meetings and manage communications with various stakeholders, including the governing body and external school networks.
- Welcome and manage external visitors, ensuring a positive impression of the school.
- Draft, proof, and send out correspondence on behalf of the Headmaster.
- Promote the school's corporate identity and brand, and establish a business-like office environment.
- Assist with organising school events and act as a central point of contact for projects delegated by the Headmaster.
To apply for the Executive Assistant position, please submit your CV now!