A busy Office Assistant position overseeing the clerical and organisational support tasks that ensure operations within the organisation run smoothly. Initially a one year Temporary role with the opportunity to become Permanent.
Duties will include:
- Reception - Answering calls, greeting guests & sending out daily post.
- Filing, Scanning, printing, laminating & binding for various departments.
- Typing up all minor & major test certificates.
- Typing up, formatting & proof reading quotations and letters.
- Ordering and maintaining stationery & canteen supplies for two offices and all sites.
- Managing general office maintenance - Cleaning contracts, decorators, Air Conditioning units, Fire Alarms etc
- Preparing site Inspection logs, signing in and out forms & Permit folders for site.
- Sending out starter packs, welcoming new staff & updating employee start date spreadsheet.
- Filing & adding all staff holiday forms to spreadsheet and Calendar.
Hospitality duties:
- Manage corporate football box - sending invites, organising each home match, ordering food & drink, paying invoices, purchasing extra tickets when required
- Hospitality & event bookings on behalf of Directors
- Liaising with Golf clubs, managing memberships & tracking golf bookings
- Internal & external corporate event bookings when required