Senior Accounts Receivable Assistant - £18.19ph plus hol pay - Central London
Start Immediately for one month initially
MAIN PURPOSE OF THE ROLE
The Senior Accounts Receivable Assistant will play a crucial role in managing and controlling the cash counter, ensuring timely and efficient service to all stakeholders. You'll be responsible for accurate and compliant posting of transactions on the Accounts Receivable ledger and promptly identifying and posting income received. Additionally, you'll handle raising sundry invoices and providing credit control for these debtors.
DUTIES AND RESPONSIBILITIES
Accounts Receivable Ledger
- Preparation of all sundry sales ensuring that VAT is correctly coded.
- Processing of CAF and Just Giving receipts relating to donations.
- Downloading and inputting of online store income and refunds onto the General Ledger.
- Uploading of the SITS file from registry on a timely basis and ensuring that credit notes are matched accurately.
- Inputting of journal corrections and student refunds onto Agresso.
- Ensure money laundering rules are abided to.
- Organising refunds to companies who have paid the school in error.
- Liaising with the bank to identify any miscellaneous credits received.
- Requesting the drawdown of student loans, calculating the split between fees and maintenance and arranging any payments due to the students, as well as inputting onto the General Ledger within strict deadlines.
- Setting up customers onto the financial system ensuring the data on the system is accurate and that any duplicate accounts are investigated.
- Monthly reconciliations of the schools multi-currency suspense accounts.
Debt Collection
- Responsible for debt collection of all sundry invoices.
- Responsible for referring debts to the debt collection agency after liaising with Assistant Financial Accountant (Accounts Receivable).
- Liaise with the registry and research offices in regards to their debt.
- Ensure that all cash payments and receipts are correctly recorded and accounted for on Agresso.
- Cashing up of the counter at least once a week and placing a cash order to ensure the counter can operate smoothly with no shortage of cash. Ordering of foreign currency when demand is required.
- Provide petty cash on receipt of a correctly authorized form, and posting this on Agresso.
- Reconcile the float on a daily basis, to obtain reimbursement, and ensure that adequate funds are available.
- Provide change for the refectory on request.
- Maintain and reconcile the daily banking log.
- Processing of credit and debit card payments, including the entering of the transactions onto the General Ledger.
General Duties
- Providing cover & assistance to the Assistant Financial Accountant.
- Updating foreign exchange rates on the General Ledger.
- Approving advances, checking staff expense forms and credit control of old advances.
PERSON SPECIFICATION
- Extensive experience of working in an Accounts Receivables team in a medium or large organisation.
- Experience of using Agresso Financials is essential.
- Excellent communication and numerical skills.
- Good understanding and knowledge of double-entry bookkeeping.
- Experience of handling cash and providing a cashier service.
- Ability to work to a high degree of accuracy with speed and efficiency.
- Ability to work independently, without supervision and be able to guide other team members.
- Ability to prioritise tasks and meet deadlines.
- Good understanding of Money Laundering, PCI compliance and Fraud prevention.
- Highly computer literate, including the use of complex spreadsheets.
- Experience of working in a multi-currency environment.
- Previous experience of accounts receivable work within a University environment advantageous.
- Knowledge of Excel to advanced level.
- Previous Accounts receivable experience and raise invoices and chase debts.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.