This role will report to a Senior Facilities Manager and will be responsible for day to day onsite facilities services for approximately 7 offices with the region. This role will involve being hands on with onsite services and being the team leader for onsite Facilities Assistants and Coordinators.
Team
The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the firm acts in accordance with local regulations and ISO standards.
The Facilities team have presence in all Kennedys offices.
Key responsibilities
- Be the key point of contact for each office, team and internal queries. Reporting any major issues or concerns to the Senior Facilities Manager
- Ensuring all offices provide a great working environment to Kennedys staff and a presentable environment to our clients
- Ensuring team attendance and absence is managed and covered when needed. Being the cover person for all other offices as and when required
- Supporting the Senior Facilities Manager and FM Operations Manager to ensure statutory compliance paperwork is up to date
- Coordination of maintenance works with the relevant contractors logging any issues that you may find on each site.
Required experience
- BIFM 3 or above or equivalent would be advantageous - willing to undertake as part of a development plan
- Facilities management experience, in particular within professional services
- Efficient and diligent document management
- Team leader experience would be advantageous
- Excellent administration skills with strong skills in Excel
- Excellent communication skills
- Ability to identify and proactively manage end user concerns or queries
- Ability to be flexible on approach towards others, identifying what stakeholders require from you
- Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
- Team player
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.