Job description
Main Purpose of Post/Job Summary
The post holder will report to and support the Accounts Receivable Supervisor, to provide a comprehensive and efficient financial service across the area of work, which meets the needs of the Council, regulatory authorities and statutory agencies.
Undertake the efficient operation of the Accounts Receivable function as required by the Supervisor. This will include assisting any Member of staff in relation to raising an invoice or chasing payment from a debtor.
Duties and Responsibilities
Financial responsibilities
1. Responsible for maintenance of accurate and timely computerised debtors ledger, ensuring appropriate follow up in line Council policy and Audit regulations.
2. Responsible for maintenance and accuracy of bank lodgement files and reconciliation of returns from various centres, providing assistance when required in preparation of same.
3. Responsible for reconciliation and vouching of bank accounts, Council Loans (receivable), Bank/Cash controls, as appropriate and reconciliation to nominal ledger accounts.
4. Responsible for chasing debt and providing reports to supervisor in relation to debt collection processes which have been undertaken.
5. Responsible for maintenance of debtors and issue of invoices and credits to BIDS Company.
6. Responsible for reconciling income for the General Registry Office
7. Responsible for ensuring the production of invoices for the Councils Trade Waste Customers and checking accuracy of data prior to computer input.
8. Responsible for cash intake and issuing of manual and computer receipts, including visa card transactions. This would include the weekly bank lodgement of income received into Monaghan Row (i.e. Planning / Building control / tourism facilities).
9. Responsible for applying and posting of nominal ledger coding to daily receipts. Maintain Bank Lodgement files, preparation of bank lodgements, including monies from Council departments, summarising receipts and preparing analysis of income.
10. Responsible for a number of administrative duties, such as receiving telephone calls, incoming and outgoing mail and electronic filing systems.
RQ1353330