School Administrator

**Job Summary:

The School Administrator plays a crucial role in the smooth operation of the school by providing administrative support to staff, students, and parents. This position involves managing office tasks, maintaining records, handling enquiries, and ensuring effective communication within the school community.

**Key Responsibilities:

1. Office Management:

• Oversee the daily operations of the school office, ensuring a welcoming environment.

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.

• Maintain office supplies and equipment, placing orders as necessary.

2. Student and Staff Records:

• Maintain accurate and up-to-date student records, including attendance, enrolment, and academic performance.

• Assist with the preparation and distribution of student reports and transcripts.

• Update and manage staff records, including personnel files, certifications, and professional development.

3. Communication:

• Serve as the first point of contact for parents, students, and visitors, addressing enquiries and providing information.

• Coordinate communication between teachers, parents, and students through newsletters, emails, and notices.

• Assist in organising school events, meetings, and parent-teacher conferences.

4. Financial Administration:

• Assist with the preparation and monitoring of the school budget.

• Handle invoicing, payments, and receipts, ensuring accurate record-keeping.

• Manage petty cash and reconcile financial transactions.

5. Support to School Leadership:

• Provide administrative support to the school principal and senior leadership team.

• Prepare agendas, take minutes, and distribute documentation for meetings.

• Assist with the implementation of school policies and procedures.

6. Data Management:

• Utilise school management software to maintain student and staff data.

• Generate reports and analyse data to support school decision-making processes.

• Ensure compliance with data protection regulations.

7. General Duties:

• Coordinate and support the work of administrative staff, including receptionists and clerical assistants.

• Ensure the school's compliance with health and safety regulations.

• Undertake any other duties as required to support the efficient operation of the school.

**Qualifications and Skills:

• Education:

• GCSEs or equivalent; additional qualifications in office administration or a related field preferred.

• Experience:

• Proven experience in an administrative role, preferably within an educational setting.

• Skills:

• Excellent organisational and multitasking abilities.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.

• Attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Knowledge of basic financial administration.

**Personal Attributes:

• Friendly and approachable demeanour.
• Ability to maintain confidentiality.
• Strong problem-solving skills.
• Adaptability and flexibility in a dynamic work environment.
• Commitment to the ethos and values of the school.