Project Administrator; 12 month contract; based in Christchurch; 37 hours; £21.50 per hour PAYE
An exciting opportunity has arisen for a Project Administrator to work for BAE Systems based in Christchurch. As a Project Administrator, you will support and undertake a range of specialist administrative duties to a large defence project. The role reports to the Project Manager.
This role will provide you with the opportunity to work within a well-established business and the exposure of working with our key stakeholders. This post requires you to have clerical/project support experience and to provide excellent support to project team members. In this role, you will have the ability to grow and develop your career further.
Key duties
- Assist with visitor booking, access to project areas and meet and greet.
- Office administration for a team of approx. 60 people including meeting room management, seating plans, diary management, travel management, expenses, organising meetings etc
- Support with procurement activities for office supplies and maintain stock levels.
- Support the management team with onboarding of new personnel including IT requests and building access.
- Management of the Security Aspects Letters for multiple projects and maintain a record of signatories.
- Management of project Risk Assessments and maintain a record of signatories.
- Production of Service Team Call Out Rotas and onward communication to Customers.
- Production and submission of call out claims for Service Team.
- Raising of Purchase orders
- To take on the role as secretariat for the project, and support with project meetings including organisation of meetings, action tracking and meeting minute taking.
- Assist with the accurate record keeping of project documentation.
- Undertake the role of IT contact for hardware and software requests for the project.
Essential skills required;
- Experience of administration within a large team (30+) of cross-functional employees
- Experience of liaison and reporting to all management levels
- IT literate and experienced across MS Office and major enterprise management systems (i.e. SAP, Workspace/SharePoint, BMS etc.)
- Proven organisational skills
- Business Support/Admin national diploma or BTEC – or relevant /equivalent experience
- GCSE in English and Maths or equivalent
Desirable
- Experience of touch typing
- Experience with minute taking
- Experience working in engineering, manufacturing, or service companies
What were looking for in you
- Can do attitude deliver on commitments
- Flexible and adaptable team member
- A focus on delivering a quality service
- Innovation, problem solving and able to drive improvement
- Taking responsibility for yourself and the team's success
- Occasional travel may be required
Due to the nature of our client's business, it has been requested that candidates should already have an MOD SC clearance in place. The role will be fully on site.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; project administrator; APMP; Prince 2