About the role
The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm's policies and regulatory requirements.
Your responsibilities include but are not limited to the following:
- Administration of Expense System - Chrome River
- Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
- Liaising with External Auditors on tax queries
- Working with HR and Tax teams in relation to Expense Policy
- Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
- Analyse Unapproved, unprocessed, and draft expense items
- Administration of new starters and leavers
- Audit of items allocated to Expense Team
- Audit of items reclaimed outside of expense policy
- Administration of delegates within Expense System
- Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
- Processing out of pocket payments and direct debits through bank portal and 3E
- Administration of Corporate Credit Card Programme
- Reconciling monthly Credit Card Statements for 300+ users
- Regular audit of Corporate Credit Card Holders
- Working with Financial Accounts to reconcile balance sheet accounts
- Providing monthly reports to budget holders
- Working with Cashiers to complete bank reconciliations
- General queries and calls from stakeholders and suppliers
- Knowledge of Accounts Payable function to allow full exposure of all team activities
About you
Qualifications & Experience
- Proven and relevant experience within a similar position within a professional services environment
- Desirable: Elite 3E or Elite Enterprise and an Expense system
- Desirable: Understanding of the legal industry and its operating model
Skills & Knowledge
- Good analytical skills
- Flexible, with the ability to multi-task
- An attention to detail in meet the high standards of accuracy required
- Able to work under time pressure demanded by tight deadlines
- Excellent written and oral communication skills, with a focus on customer service
- Ability to manage different stakeholders confidently and diplomatically
What's in it for you?
We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Equal opportunities
At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don't feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Steve Paine at who will be happy to support you.
Ready to apply? Here are the next steps.
We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
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