Job Title: Fleet Administrator
Location: Northampton
Remuneration: £26,000 - £26,780 per annum
Contract Details: Permanent, Full Time office based - 40 hours per week
A leading organisation in the transport industry, is seeking a highly organised and detail-oriented Fleet Administrator to join their team. As a member of the fleet, compliance, and training team, you will play a crucial role in ensuring that the organisation's fleet and workshop equipment remain compliant with regulations and industry standards.
Responsibilities:
- Business Compliance Administration:
- Fleet Compliance Administration:
- Customer Compliance Administration:
- Supplier Compliance Administration:
- Ross Road / Workshop Facilities Administration:
- Technical Training Administration:
- Manage the asset register on the business fleet management system, ensuring all necessary statutory inspections are completed and any failed inspections are followed up on to ensure compliant equipment.
- Collate environmental data for all depots, providing reports on energy usage, CO2 emissions, waste transfer notes, and duty of care.
- Record, compile, and chase weekly audits, escalating any issues to the Health & Safety Manager and assisting in arranging follow-up actions.
- Input and validate new vehicles on the fleet management system, ensuring all compliance certificates and documentation are up to date and filed appropriately.
- Monitor fleet system KPIs daily to ensure full vehicle compliance.
- Compile monthly vehicle taxation reports and provide internal distribution of vehicle off-road reporting.
- Administer traffic violations, manage company vehicle insurance claims, and handle company vehicle maintenance.
- Produce recharges and management information supporting customer invoices.
- Generate monthly customer KPI reporting aligned with contractual requirements.
- Act as a liaison for long-term contract hire customers, facilitating their requests for additional vehicles.
- Update contractual fixed costs for vehicles and issue fixed orders to suppliers.
- Provide monthly reports on fixed orders to directors.
- Support Supplier Relationship Managers with maintaining compliance information in the management system.
- Conduct H&S inductions for new starters.
- Monitor office areas to ensure tidiness.
- Manage confidential waste collections.
- Coordinate facilities management with contractors and sub-contractors.
- Manage office supplies and Company Pool Cars.
- Collaborate with managers to identify training requirements.
- Arrange and update training records for employees.
- Manage records for completed briefings and chase any overdue training.
To be successful in this role, you should have excellent organisational skills and a keen eye for detail. Previous experience in fleet administration or a similar role within the transport industry would be advantageous. Strong communication skills and the ability to work effectively within a team are also essential.
PLEASE BE AWARE A CREDIT CHECK WILL TAKEN PLACE BEFORE A ROLE IS OFFERED.
If you are a self-motivated and proactive individual with a passion for compliance and administrative tasks, our client's team would love to hear from you. Apply now to join their team as a Fleet Administrator.
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.