Macildowie are delighted to be partnering with a Local Government organisation based in Derbyshire with the appointment of an interim Procurement Support Officer/Administrator for a period of 4-5 months. The successful candidate will be responsible for performing administrative and technical tasks to support efficient operation of Council procurement and finance activities.
You will support the procurement and contracts lead (and other staff as needed) by performing a variety of tasks related to documentation, organisation, and communication. You will communicate via teams/ telephone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Key responsibilities
- Maintaining the contracts database.
- Maintain work plan trackers for all current procurement activity.
- Assist with preparation of and updating of annual procurement plans.
- Maintain and update Procurement pages on the intranet.
- Prepare procurement communication updates for all staff.
- Organise and schedule meetings and appointments via teams and outlook.
- Take meeting notes and actions.
- Maintain and update the team's area for spend matters group.
- Prepare/amend procurement documents and templates.
- Manage documentation in proper locations on network system.
- Assist procurement and contracts lead in preparation of reports, spreadsheets, presentations, etc.
- Provide any other tasks, assignments, responsibilities requested by procurement and contract lead.
Skills Required
- Administration and Organisational Skills - including ability to use excel databases, and document control processes.
- Ability to use Microsoft Office 360, Excel spreadsheets, MS Word, Teams, Outlook, and PowerPoint to an intermediate level.
- Ability to produce and manipulate data using a range of numerical analysis tools including spreadsheets, pivot tables and databases.
- Analysis skills - including compiling, assessing, and analysing information and data to create new databases and workbooks.
- Ability to review and create documents and templates with version control processes to document changes.
- Understanding of local government procurement regulations
- Excellent time management skills and ability to multi-task and prioritise work and ability to work on own initiative.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- Integrity and professionalism
- Personable approach in working with teams and individuals across the organisation.
For more information, please do not hesitate to get in touch.
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