Team Assistant

Team Assistant

Hybrid - 4 days per week £39k Prorated

Central London

The Client:

Is an independant grant making foundation who are seeking a Team Assistant/PA for 6 months. The role offers the opportunity to get involved in lots of different areas.

PA Support

• Provide TA support to the COO and Director of People and Culture, including:

• Diary management and meeting arrangements

• Preparing meeting documents and presentations

• Circulating papers for Committees

• Booking travel and accommodations

• Managing files and correspondence

• Taking minutes as needed

• Other administrative tasks as required

• Deliver broader executive support, including project management, work planning, and follow-up actions.

• Organise and support regular and ad hoc meetings, including agenda preparation and prompt action tracking.

Building and Service Support

• Collaborate with the Information and Facilities Manager for efficient reception services and event support.
• Assist with IT setup for meetings and manage reception software systems.
• Help develop building services and projects as needed.

System Maintenance and Development

• Maintain the Foundation's contract and data protection systems, ensuring compliance with retention policies.
• Manage relationships with archiving providers and support the paperless meeting system.
• Assist in budget monitoring and maintain the Finance and Resources 'Resources Bank.'
• Participate in cross-organisational projects to enhance operations.

Person Specification

Essential Experience and Knowledge

• Relevant administrative experience and skills in setting up operational systems.
• Experience in organising meetings, including agenda preparation and minute-taking.
• Strong IT proficiency (especially MS Office) and a willingness to learn new systems.
• Excellent organisational skills, capable of managing multiple priorities.
• Attention to detail and ability to meet deadlines.
• Numerate with basic financial analysis skills.
• Strong written and verbal communication skills.
• Alignment with Company values, particularly in social justice and equality.
• Confident, proactive, and resourceful with a problem-solving mindset.

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EQUAL OPPORTUNITIES

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