Legal Secretary/ Assistant £23,00 – £26,000 Chichester, East Wittering, Selsey & Bognor Regis
Department -Conveyancing
Main Duties and Requirements:
- Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audiotyping and word processing.
- Providing enhanced support to the fee earner(s) and being confident and willing to use own initiative.
- Use a computerised case management system(s).
- Preparing and amending documents.
- Maintaining orderly and up-to-date files including electronically and complying with the firm's policies on file management.
- Closing, storing, and retrieving client files and documents from store.
- Completing time recording and other records required by the firm.
- Preparing mail and enclosures for dispatch.
- Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and potentially refreshments and maintaining and up-to-date diary for his/her fee earner(s).
- Attending to clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Company's standards for client care.
- Contributing as a team member including providing support to other colleagues as required.
- Undertaking any specific training when required by the Company and to have overall responsibility towards self-development.
- Ensuring the confidentiality of all the Company's and the Company's clients' information and documentation.
- Seek to always protect clients' interests, while taking precautions against potential fraud and money laundering
- Ensuring compliance is adhered to in all activities .
- Contributing to the Company's overall business objectives by offering support to other departments when appropriate and when agreed by his/her fee earner(s).
- Be accountable for their own development seeking out opportunities to learn new skills to continuously improve.
- On occasion work from another office location as the Company considers necessary to meet the needs of the business.
Preferred skills and experience
- Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.
- Experience of Microsoft Office Suite, including Word and Excel.
- Excellent English grammar/ spelling; familiarity with legal terminology and numerical skills.
- Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
- Discretion and confidentiality are essential.
- Proactive and able to use own initiative within guidelines as set by the Directors' and fee earners.
Apply now or call Lynsey at Key Recruitment for more info