Our local authority client based in East London are urgently seeking an experienced Executive Support Officer.
*£28 an hour Umbrella*
*Hybrid working*
PURPOSE OF THE JOB:
- To work as part of the Executive Support Team providing a comprehensive, coordinated and efficient support service to the Council's senior leadership, enabling Directors to deliver their strategic and operational objectives.
- To provide proactive, reliable and confidential administrative support to the Group Director including: extensive diary and inbox management; minute taking; acting as the key interface between Hackney Management Team (HMT) and internal and external stakeholders; anticipating the needs of the Group Director and responding accordingly.
- To ensure the smooth running of administrative tasks across the wider Directorate including the administration of performance indication information and Freedom of Information (FOI) Act requests; maintaining and updating databases, structure charts, Gifts & Hospitality records and Forward Plans.
- To manage a team of Executive Support Assistants providing support to Strategic Directors and Directors and to manage resources effectively so that support to Directors and HMT is proportionate and consistent and that cover is in place at all times.
KNOWLEDGE AND EXPERIENCE
- Experience of managing and developing a team of staff.
- Experience of planning and organising workloads to achieve service objectives and Group Directors' expectations.
- Substantial experience of providing secretarial and high level administrative support to a Chief Officer or Senior Manager.
- A comprehensive working knowledge of secretarial and administrative systems applied within a large, diverse and dynamic organisation.
- Knowledge of the Public Sector and current policy issues affecting local government.
Please apply with your updated CV ensuring that any gaps in employment are explained.
At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy will have been unsuccessful.