- Our client a leading independent hearing care team, and due to an internal employee promotion are now looking for a professional, friendly and outgoing finance assistant who will be part of a successful team who provide a complete hearing care service to our patients. Their professional audiologists offer hearing tests and tinnitus consultations, additionally our team of Ear Wax Removal Technicians provide expert ear wax removal services via pain-free effective microsuction or irrigation techniques.
- They are proud to remain independent, which allows them to bring the most advanced hearing systems to our patients from the world's leading hearing aid manufacturers.
- The Purpose of the Role.
- You will assist in providing a confidential and compliant finance function for the company and its directors, while remaining compliant with FCA (Financial Conduct Authority) regulation and compliance. You will report to the Finance Manager and on occasion liaise with our external accountants as and when required.
- There will be a need to liaise with other internal and external stakeholders and therefore strong customer service and communications skills are vital for this role.
- Responsibilities of the Role
- Process supplier invoices & credits, checking against the OMS system to verify orders & returns & resolving related queries.
- Bank payment runs in managers absence or when requested.
- Daily check of previous day's payment records (bank transfers, card, cash & cheques) against relevant systems, identifying errors & resolving related queries.
- Reconcile all bank, card & cash accounts.
- Export sales invoices & credits from the OMS system, adding tax & nominal codes & tracking categories then importing to Xero & resolving related queries.
- Periodic checks of Xero reporting to ensure incorrect coding/entry error is rectified.
- Periodic check of Xero debtors against the OMS system debtors to rectify discrepancies. Monitor aged debt, providing assistance to centre teams with related queries.
- Monitor Zettle card system, add staff & complete any admin when required.
- Administer & submit the monthly staff payroll using Sage 50 Payroll, completing payroll & pension correspondence & submission requirements and email payslips.
- Monitor& process internal and external emails that come to accounts@.
- Provide weekly order & wax removal reports to management team.
- Provide finance support to centre teams via phone & email & completing all necessary finance admin on the OMS system.
- Resolve queries that are sent from the centre teams on a regular basis.
- Process finance related post that arrives at head office weekly.
- Ad hoc tasks as requested from your manager.
- Storing digital copies of all supplier correspondence & completing digital back up of documents weekly.