Reed HR are working alongside a large Educational Establishment based in West London who are urgently recruiting for an experienced HR Manager on a 1 year FTC.
With this being a vital role for the development of the business, this is a full time office based role. No hybrid working is available.
Key Responsibilities & Duties
Recruitment
- To be responsible for the entire recruitment process for the whole establishment, for both Teaching & Non Teaching staff, to include:
- Preparing adverts for placement in local or national press & online
- Organising application packs to be uploaded to the organisations website
- Dealing with enquiries by email & telephone
- Arranging interviews including inviting candidates, requesting references, preparing schedules, informing staff involved, overseeing tasks where applicable and hosting candidates on the day.
- Communicating with candidates on the outcome of the recruitment process, and drafting letters and contracts of employment for the Heads approval.
SCR
- Maintain the single central record in line with specific regulations to ensure the establishment is compliant and ready for inspection/Safeguarding audits. To report any areas of concern immediately to the Director of Finance & Ops.
- Ensure all paperwork is completed and procedures are followed for all new staff including Teachers, non - teaching, peripatetic staff, regular volunteers, supply staff (both direct and agency)
- Ensure that all personal files, records and HR Documentation are accurately maintained and in line with best practice.
HR Guidance & Procedures
- Assist Line Managers in managing employee absence in line with the organisations sickness absence & ill health policy including:
- Advise on return to work interviews and making referrals to Occupational Health as appropriate.
- Prepare Trust absence returns - ensure receipt of sickness certificates paperwork and log details on SIMS and PeopleXD.
- Ensure return to work interviews are help and recorded.
- Administer the receipt and filling of annual PDP/Appraisal Reports
- Provide advice to the Head and SLT on HR Matters, and draft correspondence to staff for the Head as required.
- Provide HR guidance and support for staff, liaising with the Trust HR Business Partner on more complex queries as needed.
- Review HR policies and procedures and keep up to date with legal requirements and (under guidance from Trust HR)
- Liase with the organisations Legal and HR Department for advice and keeping up to date with all legal developments and advice management on complex and risk factors, disseminating to SLT as appropriate.
- Participate in meetings which relate to whole company issues, advising Managers and staff on company policy/procedure changes and their impact.
Management Responsibilities
- Line manage and appraise the Compliance & Welfare Officer, specifically overseeing their responsibilities for regulatory compliance, vetting checks for contractors and the recording and monitoring of staff training records.
Payroll
- Prepare and input monthly payroll adjustments and individual changes on PeopleXD for Trust return ready and for the Director of Finance and Ops to authorise
- Produce yearly salary letters and ensure payroll paperwork is completed and forwarded to Trust Office.
- Update staff changes on PeopleXD etc.. from annual information sheets produced to ensure Trust are informed of changes where necessary