Adoptions Manager

Role overview

• ID: 2024-5953
• Entity: Vistry
• Region: Vistry Bristol
• Department: Technical
• Contract Type: Permanent - Full Time
• Job Location: Clifton, Bristol
• Date Posted: 24.07.2024

We have an exciting opportunity for an Adoptions Manager to join our team within Vistry Bristol, at our Clifton office. As our Adoptions Manager, you will be responsible for the adoption of roads, sewers, pumping stations, and public open spaces, as well as handing over estates to Management Companies within the Western Region and to ensure tight control of all bonds and costs associated with these works.

You will ensure infrastructure works are carried out in accordance with the approved documentation and engage with Build teams to ensure timely completion of works and to reduce the occurrence of errors and barriers to adoption/hand-over. You will manage the process to secure the adoption and release of associated bonds or handover information to the Management Companies.

We are pleased to say, this role can accommodate agile working arrangements.

• Let's cut to the chase, what's in it for you...
• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare
• Enhanced maternity, paternity and adoption leave
• Competitive contributory pension scheme
• Life assurance – 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits...
• In return, what we would like from you...
• Behave in line with our company values – Integrity, Caring and Quality
• Relevant HND / Degree / Professional qualification desirable
• Extensive experience in civil engineering and or site management and be familiar with the adoption process
• Sufficient knowledge and understanding of adoption and infrastructure works associated to new build housing estates – sewers, roads, utilities
• Technically minded and a thorough understanding of section agreements S38, S278 and S104
• Legal understanding of bonds, certificates, and title deeds
• Experience of working with a housing developer, consultancy, local authority and Management Companies
• Working knowledge of NJUG requirements
• Working knowledge of NHBC roads and sewers bonds, applications, charges and rates
• Excellent communication skills both written and verbal
• A methodical and accurate approach to all tasks with close attention to detail
• Able to work under pressure
• Exceptional organisational skills and the ability to meet strict deadlines through effective prioritisation of tasks
• A methodical approach to working practices
• Decision maker with pragmatic approach to problem solving
• Able to influence and persuade others
• A self-starter capable of creating and maintaining momentum in projects
• Ability to work on own initiative as well as under instruction
• Patient, calm and empathetic
• Self-motivated to deliver a high standard
• Taking ownership to ensure a situation is resolved efficiently and effectively.
• Good team working skills
• A commitment to work as required to meet the needs of the business
• A willingness to attend site out of hours to deal with emergency situations
• Able to travel to different sites on a regular basis

Desirable...

• Should ideally have a Civil Engineering related qualification i.e. Degree, HND or HNC and hold a CSCS card
• Ideally, will have worked in a similar role for a house builder, consultancy, contractor, or local authority
• Experience in estate roads and sewer design, construction, and inspections with relevant Authorities
• Experience of legal agreements and bond arrangements
• Experience in Management Company set up, handover arrangements and legal transfer
• Fully conversant with building regulations and Construction Design and Management Regulations
• Understanding of Civils3D
• Competent with using Auto CAD
• Competent use of Viewpoint.
• Competent user of Microsoft Project or similar

More about the Adoptions Manager role...

• Work with the Build & Commercial Departments to ensure a timely sign-off/handover for roads, sewers, pump stations, play areas and open spaces on historic and new developments.
• Whenever possible, attend sites during infrastructure works/activities and identify/record issues, monitor quality and provide positive feedback or raise concerns with the build team and/or contractors.
• Liaise with the Technical Coordinators, Design Consultants and Solicitors as necessary to ensure that infrastructure agreements (S278, S38, S104, S185) and Deeds are in place.
• Resolve all issues arising from completed sites ensuring all titles deeds, maintenance bonds and other legal requirements are complied with.
• Liaise with Contractors during the construction process and ensure compliance i.e. CBR & material testing.
• Attend site visits and meetings with Authorities, monitor and report on progression of adoptable roads and sewers and managed areas.
• Manage external consultants to assist with adoptions as required including their performance and costs.
• Liaise with Subcontractors and the Commercial Department with respect to completion of works, variations/new quotations, inspections and rectifying sub-standard works. Agree with Commercial team before they release contractors' retentions.
• Ensure all Health & Safety Method Statements and Risk Assessments are approved by the Construction Director and/or Health & Safety Regional Advisor prior to commencing maintenance works on completed sites.
• Procure and manage utility works/installations as may be required to facilitate adoptions/handovers.
• To arrange for CCTV, As Constructed surveys, Street Lighting completion certificates, Road safety Audits, H&S File and remedial works with Contractors and Consultants to ensure compliance with the approved design and submit to adopting authorities as required.
• The adoption of roads, sewers, pumping stations and open spaces covered under Section 38 and S278 of the Highways act 1980; and Section 102, S185 and 104 of the Water Industry Act 1991.Liaison with Local Authority, Water Company and Environment Agency personnel in respect of site inspections to s