My client is seeking a highly organised and proactive Personal Assistant (PA) to support the Managing Director (MD) of a very successful business. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of executive administrative and personal tasks. This role requires discretion, confidentiality, and a high level of professionalism.
Key Responsibilities
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Executive Administrative Support:
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Manage the MD's calendar, schedule appointments, and coordinate meetings.
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Organise travel arrangements, including booking flights, accommodations, and ground transportation.
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Prepare reports, presentations, and correspondence on behalf of the MD.
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Handle phone calls, emails, and other communications for the MD.
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Board and Committee Support:
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Prepare and distribute meeting agendas, minutes, and other relevant documentation.
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Coordinate and schedule board and committee meetings.
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Assist with follow-up on action items from meetings.
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Office Management:
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Ensure the MD's office is organised and presentable.
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Maintain office supplies and manage inventory for the MD's office.
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Liaise with vendors, contractors, and service providers as needed.
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Confidentiality and Discretion:
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Maintain confidentiality and handle sensitive information with discretion.
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Manage the MD's personal and business-related confidential documents.
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Project Management:
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Assist with special projects and research as needed.
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Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
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Personal Assistance:
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Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
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Manage personal finances for the MD, including bill payments and budgeting assistance.
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Coordinate personal events and social gatherings for the MD.
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Additional Duties:
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Perform other related duties as assigned by the MD.
Qualifications
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Education and Experience:
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High school diploma or equivalent; a bachelor's degree is preferred.
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Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
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Skills and Abilities:
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Exceptional organizational and time-management skills.
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Excellent verbal and written communication skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
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Ability to multitask and prioritize tasks effectively.
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Strong attention to detail.
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Ability to work independently and as part of a team.
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Personal Attributes:
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High level of professionalism and discretion.
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Proactive and self-motivated.
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Flexible and adaptable to changing needs and priorities.
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Reliable and trustworthy.
Only relevant candidates will be contacted.