Location: UK-based within reasonable travel distance of Cambridge CB21AB, in-office attendance is required at least one day per week.
Please note: We are unable to provide employment sponsorship if required and unfortunately cannot progress applications without the required right to live and work in the UK on a permanent contract.
About Us:
SOS Children's Villages UK is part of a global federation, founded in 1949. SOS Children's Villages exists to ensure that each child and young person grows up with the healthy relationships they need to become their strongest selves. Working in over 130 countries, we are the world's largest non-governmental organisation focused on supporting children and young people who don't have, or who are at risk of losing, parental care.
We are looking to welcome an efficient and reliable Operations Support Administrator to our UK team.
About the Post:
You will be a key support to the UK team with day-to-day responsibility of delivering a range of administrative assistance.
The role is largely standalone and focuses on the areas of HR support, office co-ordination, health & safety, finance income processing, supporter care and project/event assistance.
The role is Monday - Friday, 9am - 5pm, however we are happy to consider flexible working requests.
The following are essential:
- Office Attendance: Ability to attend the office at least one day per week, with flexibility to adjust the specific day(s) as needed for emergencies or unforeseen matters.
- Administrative Skills: Demonstrated skills in administrative tasks, which may include experience gained through internships, volunteer work, academic projects, or similar roles.
- Quality Communication: Excellent written and verbal communication skills.
- Numerical Skills: Proficient in handling basic accounting data and performing numerical tasks accurately and efficiently
- Independence and Teamwork: Ability to work confidently with minimal supervision and collaboratively in a team.
- Time Management: Strong time management skills, adept at prioritising tasks, managing conflicting demands, and meeting deadlines.
- Detail-Oriented: Demonstrate strong attention to detail, ensuring accuracy and thoroughness in all tasks.
- IT Skills: Good IT navigation, with the ability to learn and use unfamiliar systems and equipment.
It would be great if you had the following (but training can be provided if not):
- Experience working in a similar or related role such as Office Assistant or Receptionist
- Experience of travel arrangement, diary management and minute taking
- Experience as a Fire Marshall and First Aider
- Previous use of a CRM system (e.g., Salesforce)
- Familiarity with Microsoft 365
As a person you are:
- Adaptable: Flexible and able to adjust to changing priorities and needs.
- Organised: Ability to manage multiple tasks efficiently, meet deadlines and maintain various schedules/records.
- Proactive: A 'hands-on' approach, taking initiative to anticipate needs and solve problems before they arise, identifying issues and applying effective solutions.
- Self-Motivated: Able to work well unsupervised, demonstrating strong self-discipline and reliability.
- Collaborative: Builds and maintains positive relationships with team members and stakeholders.
- Trustworthy: Demonstrates high integrity and reliability, essential for handling confidential / sensitive data and co-ordinating the security of the office.
Further information
SOS Children's Villages UK is an equal opportunity employer that is committed to encouraging equality, diversity and inclusion in the workplace, and eliminating unlawful discrimination within all employment practices within our organisation. Discrimination and harassment of any kind based on any protected characteristic is prohibited, and recruitment decisions are based on experience, qualifications, merit, and business needs at the time.
Safeguarding
Pre-employment professional references, a self-declaration/disclosure form and a Disclosure and Barring Service (DBS) check are required as part of our safer recruitment procedures.
Benefits of working at SOS Children's Villages UK
- Flexible working
- 25 days annual leave entitlement, plus 8 paid bank holidays and non-bank holiday working days during the office closure between Christmas and New Year are treated as additional paid time off
- Training & Development policy
- Employee Assistance Programme
- Life Assurance Cover
- Enhanced sick pay
- Enhanced maternity pay
- Charity/Volunteer Days
- Pension Scheme Membership
- Sabbatical leave
- Travel loan
- Cycle to Work Scheme
To Apply
Please read the full job description/person specification available on our website, then email a copy of your CV and covering letter.
Deadline for applications: Friday 16th August 2024, 9am
Interviews expected to be held: Between 19th-30th August 2024
We look forward to hearing from you!