EP Group - Administrator
EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world's largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.
Administrator
Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley.
As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner.
Key Accountabilities - Administrator:
- Diary and strict time management
- Email management, including dictation
- Proactively formulate responses to emails on their behalf where possible
- Arranging meetings, calls and video calls between the Director and internal staff and external parties
- Regular international travel arrangements, including flight, train and hotel bookings
- Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation
- Arranging medical appointments as and when required for the Director and other family members
- Recognizing business critical matters and raising them immediately with the relevant personnel
- Maintaining files; hard and soft copies
- Preparation and typing up of documents
- Arrangement of secure document sending and tracking
- Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested
- Post handling
- Making credit card payments as and when requested
- Obtaining and filing credit card and pro forma payment receipts
- General filing, record keeping and note taking as and when required
- Providing holiday and absence cover for up to 3 other Personal Assistants
- Other ad hoc tasks as requested by the Directors and Shareholders
Essential Experience / Special requirements - Administrator:
- Experience of supporting at Director / Shareholder level
- Experience of Office 365
- Keen attention to detail
- Discreet and confidential approach
- Ability to manage multiple tasks at any one time
- Confident, enthusiastic and positive personality