Robert Half are currently recruiting for a Interim Team PA based near Bank for a 3 month contract. You will be supporting a team of 4 including the MD. This is for a Financial Services Business.
Role objective:
The Team Personal Assistant role within a growing specialist asset management company working specifically for the Managing Director of Housing and the team, the successful applicant will be intelligent and professional. They will be a team player with a 'can do' attitude who is prepared to get involved in multiple aspects of the business, including administrative support, marketing and investor relations support and office management.
Key Responsibilities:
- P rovide support to a team of up to 4, including the MD
- Diary management
- Collating and distributing papers for meetings
- Travel bookings
- Collating and filing expense
- Minute taking where required - type up and distribute
- Event planning and execution - for internal & client company events
- Answering & screening telephone calls, including the main telephone office line
- Provide support where required in the following areas: CRM, marketing materials preparation
- Co-ordinate divisional projects and tasks as required
- Liaise with clients - internal & external business guests, IT, Marketing and HR teams
- Liaising with other executives on behalf of immediate team
- Managing data bases and filing systems
- Ad-hoc project & research work as required
- General office administrative work, as required
- Provide PA cover for planned and unplanned absence
- Wider office support including rotation cover for breaks, planned & unplanned leave for the Receptionist
- Collating and distributing papers for meetings
- Travel bookings
- Collating and filing expenses
- Minute taking where required - type up and distribute
- Event planning and execution - for internal & client company events
- Answering & screening telephone calls, including the main telephone office
- Provide support where required in the following areas: CRM, marketing materials preparation
- Co-ordinate divisional projects and tasks as required
- Liaise with clients - internal & external business guests, IT, Marketing and HR team
- Liaising with other executives on behalf of immediate team
- Managing data bases and filing system
- Ad-hoc project & research work as required
- General office administrative work, as required
- Provide PA cover for planned and unplanned absence
- Wider office support including rotation cover for breaks, planned & unplanned leave for the Receptionist Skills & experience
Skills & Experience:
- Technology skills. Microsoft Office Suite (Outlook, Word, Excel & PowerPoint)
- Knowledge of standard procedures and practices in an office
- Solid previous experience as a PA, ideally from the finance sector ideal (PE, hedge fund, HNWs
- Excellent personal/communication skills - able to speak to different stakeholders both internal and external
- Minute taking
Personal attributes:
- Ability to work effectively under continuing pressure and possible interruptions
- Strong work ethic and high attention to detail
- Excellent planning and organisational skills
- Flexible and able to work well as part of a team
- Ability to adapt within a fast-paced environment
- Excellent communication skills - written & spoken
- Excellent telephone manner
- Proactive & "can-do" attitude
- Highly presentable and articulate
- Keeps an open mind and approaches work in a flexible way
- Ability to maintain a cooperative relationship with other staff
- Resourceful, with a positive and professional attitude; highly skilled in using discretion with regard to confidential matter
- Strong client service orientation
- Professional, friendly
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