Robert Half is working with a media company, looking for a junior executive assistant.
We are seeking a highly skilled and professional Executive Assistant to support the team in London. The ideal candidate will be proactive, discreet, and exceptionally organised, with the ability to manage complex schedules and facilitate smooth operations at the executive level.
Key Responsibilities:
- Calendar Management:
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Manage team's complex and dynamic schedule
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Coordinate meetings, appointments, and conference calls
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Prioritise and resolve scheduling conflicts
- Travel Arrangements:
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Plan and book domestic and international travel
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Prepare detailed itineraries and travel documents
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Manage travel expenses and reimbursements
- Communication:
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Act as the primary point of contact for internal and external stakeholders
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Draft, proofread, and edit correspondence, reports, and presentations
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Manage team's email inbox, filtering and prioritising messages
- Office Management:
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Maintain an organised and efficient office environment
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Oversee office supplies and equipment
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Coordinate with facilities management for office-related issues
- Meeting Coordination:
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Prepare agendas, take minutes, and follow up on action items
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Arrange logistics for board meetings and executive retreats
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Set up conference rooms and manage video conferencing
- Project Support:
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Assist with research and data compilation for special projects
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Create and maintain presentation materials
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Track project deadlines and deliverable
- Administrative Tasks:
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Process expense reports and invoices
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Maintain filing systems (both digital and physical)
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Manage confidential documents and information
Preferred Skills:
- Experience in the media sector
- Familiarity with project management tools
- Knowledge of basic accounting principles
- Proficiency in a second language
Personal Attributes:
- Exceptional attention to detail
- Ability to work under pressure and meet deadlines
- Professional demeanour and positive attitude
- Adaptability and willingness to learn
- Strong interpersonal skills and ability to work with diverse personalities
This role offers a competitive salary, comprehensive benefits package, and the opportunity to work with a dynamic leadership team in a growth-oriented company.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice
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