Tate Recruitment are seeking a strong Team Administrator to join their client, a forward thinking, ambitious pharmaceutical organisation, in Tadworth.
Temporary role, starting ASAP, working 37 hours per week. Hybrid - 2-3 days a week in the office.
The position will play a critical role in supporting the UK Medical Quality Governance (MQG) Director and the team with compliance projects and operational activities across the UK MQG department.
Role Responsibilities
Proactively coordinate meetings, maintaining diary invites and efficiently resolving conflicts and routine issues for UK MQG Director and team diary.
- Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements to existing working practices and/or develop new working practices ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications.
- Collate and analyse information for use by UK MQG Director and team in proactive risk management and departmental decision-making, ensuring that such information is relevant, accurate and provided to set deadlines and participate in departmental decision-making, liaising with teams and leaders as appropriate.
- Provide operational support to MQG Team.
- Produce routine documents such as reports, PowerPoint presentations, training materials and Excel spreadsheets.
- Support budgetary processes, financial and administrative information on behalf of the team.
- Establish and maintain office procedures and systems, ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Support on-boarding of new colleagues.
- To provide timely and accurate responses to enquiries, including incoming telephone calls, emails and written mail; to read and respond where appropriate, file and manage these areas in the team's absence, always maintaining confidentiality.
- Plan, organise and prioritise work on a daily basis to meet deadlines and plan ahead to meet upcoming / cyclical deadlines.
- Co-ordinate arrangements for internal and external meetings, including travel arrangements for attendees, the appropriate facilities, resources and catering to meet general requirements and available budget. Co-ordinate issuing of agenda and meeting materials. Document minutes/action points for meetings.
Skill Set Required
Excellent project management skills and experience.
- Extensive experience in relevant senior secretarial or administrative role.
- Must have excellent clear and concise communication and coordination skills with an ability to respond with professionalism in verbal and written communications.
- Must have good judgement with the ability to work with confidential documents and information. Where appropriate confidently challenge upwards professionally.
- Demonstrated planning skills with the capability to work independently, be pro-active, self motivated along with strong organisational skills. The ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in a team environment.
- Ability to co-ordinate the activities of others and to work under pressure, maintaining a calm and considered approach.
- Outstanding IT skills, particularly in Microsoft Office products - Word, Excel, PowerPoint, Outlook and SharePoint, as well as skilled in the relevant Pfizer applications and systems- Teams, CoPilot, Forms and Power Automate
If you are looking for an exciting role and have the skill set required, apply today with your CV!
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.