HR Systems Manager
Following the launch of iTrent as the new HR Information System, my client is looking for an experienced iTrent HRIS Manager to join the team.
Key Responsibilities:
- HR Systems Administration: Oversee efficient administration and management information services within the HR team, collaborating closely with the Director of HR and other stakeholders to enhance our HR systems (both IT-based and manual).
- System Development: Ensure that HR systems and associated tools align with the goals of the HR Department.
- iTrent Management: Administer the HR and payroll system (iTrent), managing user access, security profiles, table structures, organisational structures, and data cleansing.
- Documentation and Training: Maintain thorough documentation of HR systems and workflows, drafting user guides and training materials as needed.
- Census Preparation: Assist with the annual census return by collecting data, ensuring quality, and addressing any queries through to final submission.
- System Updates: Manage updates and upgrades to iTrent, ensuring thorough testing and documentation of new releases. Address any incidents with the relevant service desk.
- Collaboration on New Initiatives: Work with the Director of HR to develop business cases for new systems or improvements, including automating processes and testing new workflows.
- External Provider Management: Monitor service levels from external systems providers and oversee change control and issue resolution.
- Reporting: Produce HR metrics and reports for various audits and external submissions, including those related to Equal Pay and Gender Pay Gap.
- Enhanced Reporting Functionality: Develop reporting capabilities to provide HR information for management decision-making.
- Benchmarking Practices: Contribute to effective benchmarking of people management practices through timely reporting and submissions.
- Data Compliance: Ensure HR records and information comply with data protection legislation and other regulations.
- Support HR Activities: Deliver information and systems services to the wider business community as outlined in the Service Level Agreement.
- Data Integrity: Maintain high data integrity within HR Information Systems.
- Transition Management: Collaborate with stakeholders to ensure a smooth transition from implementation to business as usual.
- Participation in Working Groups: Actively represent HR in both internal and external working groups relevant to the organisation.
- Collaboration on HR Projects: Work with HR colleagues to leverage systems knowledge in various projects, utilising software like Survey Monkey for staff surveys.
- Championing the System: Identify opportunities to promote the new system, addressing long-standing issues and ensuring all colleagues understand the benefits.
- Training: Train others on iTrent's functionality and develop guidance materials.