An energy equipment and solutions company is looking for an Office Manager to join their growing team. This is a permanent full time office based role, Monday to Friday, 8am-5pm. You will oversee the daily operations of their Sheffield office, ensuring that it runs smoothly and efficiently and support the Chief Executive Officer. This is an all round position so experience with HR & Finance duties are also important.
Responsibilities:
- Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors
- Managing office supplies and inventory, including ordering and restocking as needed
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff members
- Scheduling and facilitating meetings, supplier, client and customer visits
- Handling incoming and outgoing correspondence, including mail and phone calls
- Supporting individual departments through operating the purchase and ordering process
- Providing a welcoming and friendly reception service and receiving deliveries to the site
- Maintaining office equipment and coordinating repairs or replacements as necessary
- Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity
- Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interviews
- Assisting with HR functions, such as onboarding, absence recording and employee relations
- Assisting with Finance functions, such as invoice entry, budget management and expense processing
- Assisting with IT functions, such as logging tickets to IT and maintenance of the our website
Qualifications and Capabilities:
- At least five years of previous experience as an office/administrative assistant, executive assistant or similar role.
- Strong work ethic with a drive to complete tasks with very high-quality standards
- A good understanding of office management principles and best practices
- Ability to work effectively in a diverse team of technicians, engineers and scientists but also to work independently
- A good understanding of recruitment processes
- Proficiency in using accounting software (Xero or Sage)
- Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure
- Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential
- Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial
- Highest level of professionalism, integrity, and discretion
- Flexible and adaptable to changing priorities and unexpected situations
- Resilient, problem-solving, and proactive attitude
- Experience working in an engineering or manufacturing environment would be beneficial
Benefits include:
- 25 days holiday plus UK bank holidays
- Employers pension contributions of 5% to accompany a 3% employees contribution
- Share option scheme
- Full healthcare package provided by Aviva