The Estate Manager's role is to manage their scheme to the company's standards and to provide Residents with a professional service in a polite, fair and efficient manner
Main Responsibilities:
- Smooth running of the development.
- Supervise the Concierge team; cover the reception desk whenever required to include lunch breaks.
- Be knowledgeable with company's policies as described in the company's SOP and Employees Handbook.
- Make sure that the company's policies and the site-specific procedures are adhered by the Concierge team.
- Provide continuous training to all members of the concierge team.
- Carry out regular inspections of the site; Identify and log any maintenance, cleaning and Health & Safety issues.
- Ensure that the office files are always updated with the details of Leaseholders, Sub-tenants, Managing Agents.
- Monitor Concierge e-mail account to ensure all emails are actioned, i.e. acknowledged, responded to, information is noted.
- Regularly review all operational sheets to ensure that activities are logged correctly in accordance with procedures.
- Carry out periodic archiving of operational log sheets and ensure all the files are safely stored for future reference.
- Oversee the safekeeping of apartment keys and regularly check all the key cabinets and the keys log sheets.
- Ensure there's always enough office supplies; arrange stationery orders to include light bulbs for communal areas.
- Assist with organising access to apartments, e.g. for the annual servicing of Heat Interface Units and keep files updated.
- Ensure that the parcel room is always well organised and that residents are reminded of any uncollected items.
- Monitor residents' info-portal and regularly check for any old packages that might have not been signed out.
- Investigate any packages claimed to be lost and keep Estate Manager informed on the progress.
- Liaise with the Cleaning Supervisor to ensure good housekeeping of the development.
- Oversee the control of the car park to include the permit system and communicate with the parking patrol company.
- Control the release of proximity fobs for communal doors and radio transmitters for the underground car park.
- Be available for senior management meetings and report processing as required.
- Be available out of hours as might be required.
Personal Specification:
Candidates must have at least 3 years of dealing in large residential sites and ideally with some knowledge of :
- Energy centres / CHP
- Locale portal system
- Leisure facility
- Building safety act
- Excellent customer service and leadership skills
- Strong verbal & written communication
- The ability to work under pressure and balance often conflicting priorities.
- Good administration skills
- Driven and self-motivated
- Confident and diplomatic
Salary:
The right candidate can expect up to £50000.00 per annum, 28 days holidays including Bank Holidays.