School Trip Travel Coordinator / Educational Retreat Organiser with proven experience in the end-to-end organisation of school trips, education visits and retreats, budget management and excellent administrative, communication and organisational skills is required for a Schools Trust.
This role is known within the organisation as a Retreat Coordinator
SALARY: £36,509 - £38,313 per annum (London Based) / £33,311 - £35,114 (Based out of London)
LOCATION: This role can be based in any location in the UK with travel to other locations, including London, the Southwest and Leicester
JOB TYPE: Full-Time, Permanent (all year round)
WORKING HOURS: 37.5 hours per week, Monday to Friday 9am - 5pm (Note that retreat coordination involves extended hours, for which TOIL will be available)
JOB OVERVIEW
We have a fantastic new job opportunity for a School Trip Travel Coordinator / Educational Retreat Organiserwith proven experience in the end-to-end organisation of school trips, education visits and retreats, budget management and excellent administrative, communication and organisational skills.
As the School Trip Travel Coordinator / Educational Retreat Organiser you will collaborate with the Retreats Manager to plan, develop and host transformative retreats for students and staff. You will organise both UK-based and international retreats, focusing on creating spiritual and character-building experiences.
In this exciting role as School Trip Travel Coordinator / Educational Retreat Organiser, you will help in the end-to-end planning or CPD and induction retreats. Your responsibilities will include developing marketing materials, facilitating school visits and parent meetings, managing budgets, and leading spiritual insight discussions. Ensuring all safeguarding processes are in place, you will continuously enhance the retreat offerings as the Trust expands.
This position requires creativity, adaptability, and the ability to connect with students emotionally, making it an exciting opportunity for an enthusiastic and engaging team member. Note that retreat coordination involves extended hours, for which TOIL will be available.
DUTIES
Your duties as the School Trip Travel Coordinator / Educational Retreat Organiser will include:
- Design and implement the retreats program, coordinating all aspects of accommodation, travel, and activities
- Collaborate with school principals, trip leads, and volunteer staff to ensure smooth and successful retreats
- Work with the marketing team to create promotional materials and campaigns for retreats targeting students and parents
- Manage budgets, finances, and administrative tasks, including raising purchase orders and invoices
- Develop and lead small-group spiritual insight discussions and sessions, ensuring high-quality experiences for all participants
CANDIDATE REQUIREMENTS
- Proven experience in the end-to-end organisation of school retreats, including activities, catering, registrations, marketing, payments, safeguarding, transport, and logistics
- Ability to liaise and collaborate effectively with both external and internal stakeholders
- Commitment to the safeguarding and welfare of all students
- Experience in managing budgets and finances, ensuring accurate and efficient handling of funds
- Proficiency in hosting group discussions and activities, particularly for students, to create engaging and insightful experiences
- Please view the full Job Description for more information on the responsibilities and essential criteria required for this role
BENEFITS
- Great opportunities for professional development
- NEST pension scheme subject to eligibility criteria
- O2 discounts, Specsavers corporate eye test vouchers
- Flexible working opportunities
- Eligible for NUS Card and CSSC membership
- Access to multiple well-being programmes (Weekend Retreats, Yoga Classes and Apps)
- Cycle-to-work and Electric Vehicle Lease Schemes
- Free staff lunch and on-site parking
Pre-employment checks
The organisation is committed to safeguarding and promoting the welfare of children and young people and requires all staff and volunteers to share this commitment. All successful candidates are required to have an Enhanced DBS check unless internally appointed and still within the cycle of DBS re-checks.
Any appointment subsequently made will be subject to the receipt of satisfactory references and other pre-employment checks.
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JOB REF: AWDO-P12363
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