Job Title: Human Resources Administrator and PA
Location: Whitley Bay (NE26 2RQ), Hybrid
Salary: £27,109.16 Per annum pro rata
Job type: Permanent, Full Time
Working Hours: 37 hours per week
Holiday: Holiday starts at 25 days rising to 30 days based on length of service
Closing Date: 27th September 2024
We are New Prospects, and we have been supporting people with a learning disability for more than 30 years. We support people to live the lives they choose whether they need support 24 hours a day or just a little each week. We've learned a lot over the years from people we support, their families and our staff - we'll keep on learning and changing to make sure we stay focused on giving people what they want.
We are a Co-operative and Community Benefit Society, so we are not here for profit, we only exist to support people to live their good life. We are small, local and well connected. Being small doesn't mean we don't think BIG!
About the Role:
We need an organised HR administrator with a bit of creative flair. You will be responsible for the admin tasks involved in advertising, shortlisting, interviewing and successfully recruiting staff at New Prospects. In many ways you will be the face (and voice) of New Prospects to prospective employees and customers. You'll be a key contact for our existing staff ensuring they are DBS checked and our HR records are up to date. You will be joining an established admin team and play your part in the day-to-day tasks of the team, covering phones, minute taking and assisting other colleagues when needed.
In addition, you will assist our CEO with general admin, with a focus on creative admin tasks, turning flip charts and graphic notes from meetings into reports, job adverts, easy read material for people we support, staff and external agencies.
Key Duties:
- Co-ordinate (and do) the recruitment process for our new starters, from advert to starting work!
- Support new and existing staff through the DBS application process.
- Complete document checks for UK born and overseas applicants in line with Home Office guidance.
- Support our CEO with creative admin tasks, producing reports, job adverts and promotional material.
- Play your part in our admin team picking up any other admin tasks as directed.
- Take accurate minutes of minutes.
- Live our values on the phone and in face-to-face meetings with staff, being open, honest, thoughtful and kind.
- If you can communicate our vision and create the highest standard of support to all levels or the organisation, then we want to hear from you.
- Be proactive in keeping our managers on track with the paperwork required to successfully and legally recruit staff.
- Be a great team player, you'll be part of a small established team.
- Communicate professionally with people inside and outside the organisation.
About you:
- 4 GCSEs or equivalent, including English Language at Grade C or above
- Ability to take accurate meeting notes
- Ability to write in a businesslike manner but in easy-to-read style
- Have an eye for detail
- Ability to prioritise workload
- Ability to see problems early and respond
- Good time management skills
- The ability to see a process in its entirety and take control of your part in it
- The ability to communicate verbally in a professional but friendly manner.
- The skill to encourage others to meet deadlines with friendly but direct email communication.
- To be able to communicate clearly and effectively with people we support, families, staff and professionals
- To see solutions not just problems, be a creative thinker
- Good working knowledge and skill in Microsoft Office including Excel and Word
- Skilled at electronic filing
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job title of; HR Assistant, Human Resources Assistant, Human Resources Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, HR Officer, HR Admin, Personal Assistant, Executive Assistant may also be considered for this role.