Operations Assistant
Location: Uxbridge - Office-Based, 5 Days per Week
Salary: £25,000 - £26,000
Are you looking to join a fast-moving and dynamic business in Uxbridge? We are seeking an Operations Assistant who is highly organised, proactive, and has great coordination and people skills. This is an excellent opportunity for someone who wants to be part of a friendly team and thrives in a busy environment. The role requires an urgent start, ideally before Christmas.
About the Role: This is a varied role providing critical support to project managers, ensuring smooth day-to-day operations. You will take charge of a wide range of administrative duties and help maintain efficient workflow across projects. This position is well-suited to someone who can adapt to changing priorities and enjoys being hands-on with logistics, scheduling, and general office administration.
Key Responsibilities:
- Serve as the main point of contact for reception duties, greeting visitors and managing phone calls.
- Provide diary management and scheduling support for multiple managers.
- Assisting in the organisation projects, handling last-minute changes to staff schedules.
- Maintain and update the job calendar to reflect new availability accurately.
- Generate, obtain, and manage quotes and purchase orders for internal and external clients.
- Coordinate logistics, including equipment and transport bookings.
- Book accommodation & travel arrangements, as well as registering staff for training courses.
- Allocate costing across various projects, ensuring accuracy with quotes and purchase orders.
- Supporting by organising equipment and transport.
- Operating in-house CRM software accurately.
Who Are We Looking For?
- Strong organisational and coordination skills, with the ability to manage multiple tasks at once.
- Proven experience in an administrative role, ideally with exposure to operations or project management (experience within events and/or exhibitions an advantage).
- Ability to handle diary management and manage changing schedules in a fast-paced environment.
- Proficiency in Microsoft Office, particularly Excel.
- Strong interpersonal and communication skills.
- A positive, proactive attitude and the ability to work effectively in a team setting.
What's in It for You?
- Competitive salary of £25,000 - £26,000.
- Join a friendly, supportive team within a successful and dynamic organisation.
- Opportunity to be involved in varied and impactful projects.
What to Do Next:
If this sounds like the perfect opportunity for you, apply today! If not quite right but you know someone who would be perfect, remember we have doubled our refer-a-friend scheme to a £100 voucher!! You qualify when we have recorded the referral, and they are placed in a permanent role (and pass their probationary period). To find out more, please visit our website and read our blog: Double the Reward!!
If you're interested in this role, please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications, if we have not contacted you within 48 hours of your application, please assume you have been unsuccessful on this occasion.
For the purpose of the Conduct Regulations, when advertising permanent vacancies, we are acting as an Employment Agency, and when advertising temporary/contract vacancies, we are acting as an Employment Business. We take your personal data seriously. To learn how we handle your data, please visit our website where you can find our Data Privacy Notice.
Keywords: Operations Assistant, Administrative Coordinator, Project Assistant, Office Administrator, Crew Scheduling, Logistics Coordinator, Office Support, Uxbridge, Diary Management, Receptionist, Hire Desk, Logistics Support, Facilities Coordination, Equipment Management, Business Support, events, exhibitions, Uxbridge, Middlesex