Legal Secretary

Do you have previous experience working as a legal secretary?

Do you have previous experience working within conveyancing?

Legal Secretary

Ramsgate

Salary £23,700 per annum DOE

Hours - Monday - Friday 9 am to 5 pm

Benefits - 25 days holiday and bank holidays, non-contractual bonus scheme & pension

Our client is a well-respected local firm of solicitors who have won multiple awards within their industry.

Responsibilities of Legal Secretary

• Execute all assigned tasks following the detailed procedures and quality standards outlined in the firm's Office Manual
• Attend to clients both in person and over the phone, providing professional and friendly support in alignment with the firm's client care standards
• Handle routine client inquiries and communications whenever possible
• Foster positive working relationships within the firm and with external institutions and organisations
• Maintain clear and precise communication with other firm personnel
• Prepare correspondence and documents through audio typing and case management as needed
• Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files, following the detailed procedures in the Office Manual
• Prepare mail and enclosures for dispatch
• Perform or arrange for photocopying, faxing, and other relevant administrative tasks as required
• Arrange appointments, schedule meetings, and maintain an up-to-date diary for the Principal
• Provide support to reception as needed
• Offer telephone support to partners and other staff members as required
• Undertake other reasonable duties as required from time to time
• Engage in specific training as required and take responsibility for self-development
• Ensure the confidentiality of all firm and client documentation and information.

Person specifications for Legal Secretary

• Must be an effective team player with strong communication skills, demonstrating sensitivity to and active contribution towards team needs
• Needs to be a self-motivated individual who is adept at initiating and prioritising tasks autonomously
• Ideally, be adaptable to the organisational requirements
• Must possess a helpful, friendly, and professional demeanour
• Ideally, demonstrates a high standard of interpersonal and communication skills, with the ability to consistently project the image and ethos of the firm
• Must be willing to contribute positively to the department and organisational direction over time
• Previous experience in conveyancing would be highly advantageous

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