Accounts Payable & Expenses Assistant
- Job Type: Full-time, Fixed-Term Contract (16 months). Hybrid working available
- Location: Glasgow City Centre
- Salary: £24,000 p.a.
We are seeking an Accounts Payable & Expenses Administrator to join a global business based in the City Centre of Glasgow on a fixed-term basis for a period of 16 months. While initially starting fixed-term, there could be the opportunity for a longer contract or moving to permanent. This role is crucial in delivering high-quality expenses and accounts payable services, ensuring smooth transaction processes and compliance with firm policies and regulatory requirements.
Day to Day of the role:
- Process supplier invoices and payments using various banking portals.
- Reconcile payments and send remittance advice notifications to suppliers.
- Manage the administration of the Vendor Portal, Accounts Payable Workflow, and Expense System.
- Process payments to staff and partners for expense claims.
- Handle and resolve queries to ensure transactions are processed and allocated promptly.
- Reconcile direct debits and collaborate with Cashiers for bank reconciliations.
- Work with Financial Accounts to reconcile balance sheet accounts.
- Address general queries and calls from stakeholders and suppliers.
- Gain comprehensive knowledge of the Accounts Payable function to support all team activities.
- Participate in Accounts Payable related projects as directed by the management team.
Required Skills & Qualifications:
- Proven experience in a similar position within a professional services environment.
- Good analytical skills and attention to detail.
- Ability to multi-task and work under tight deadlines.
- Excellent written and oral communication skills with a customer service focus.
- Confident and diplomatic stakeholder management skills.
Benefits:
- Pension Scheme
- 25 days annual leave (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Life assurance
- Income protection
- Parental leave packages
- Bonus scheme
- Cycle to work scheme
- Employee assistance programme
- Subsidised gym membership
- Health assessments at Nuffield Health
- Interest-free season ticket loans
- Loyalty awards every 5 years
- Payroll giving scheme
- Referral scheme paying up to £5000 per successful referral
- Study assistance
To apply for the Accounts Payable & Expenses Administrator position, please submit your CV or contact Rhyan Scott at Reed Accountancy Glasgow for more information.