Accounts Payable Assistant
up to £35,000 DOE
Hybrid Working
North London
I have exclusively partnered with one of the Worlds Leading Travel / Expedition Companies in assisting them to grow their London based Accounts Payable Team. I am looking for dynamic, energetic and hard working AP assistants to be a part of a new and growing part of an established business.
Role Summary:
Reporting to the Accounts Payable Supervisor, the Accounts Payable Assistant is responsible for:
- Full-cycle accounts payable processing including examining, verifying and reconciling a variety of transactions. This will include matching and posting a large volume of supplier invoices within our accounts payable software Semine (transitioning to MS Dynamics from October 2024).
- Ensuring the timely payment to suppliers and the resolution of internal & external invoice queries.
- Your key responsibilities:
- Processing of incoming invoices within Semine (transitioning to MS Dynamics in October 2024) ensuring that invoices are matched with the corresponding purchase order and any differences are approved by the relevant manager.
- Ensure that invoices have been coded and posted correctly.
- Communicate effectively with vendors to address inquiries and resolve issues in a timely manner.
- Review employee expense claims, validating against expense policy & receipts.
- Handling of credit notes and incoming dunning letters.
- Supporting system users & approvers with invoice handling.
- Monitor and manage the generic accounts payable and inbox.
- Supplier registration.
- Reconciliation of supplier statements.
- Assist in the preparation of supplier payments in accordance with payment terms.
- Participation in and support of annual audit.
- Ad-hoc duties as required to support the Finance team and wider business.
- Follow finance protocols, policies and procedures and operate in full compliance to guidelines.
Experience and skills:
- Three years of hands-on experience in a purchase ledger role preferably within an organisation with a focus on touchless processing and use of OCR technology.
- Strong knowledge of purchase ledger processes, including invoice validation, reconciliation, and payment processing.
- You'll have a good grounding in accounting procedures and be able to quickly pick-up a varied and busy workload.
- Experience with Microsoft Dynamics desirable.
- Excellent communication skills (both verbally and in written English).
- Impeccable attention to detail and faultless accuracy.
- A commitment to maintaining confidentiality and integrity when handling sensitive financial information.
- Ability to organise/prioritise work in and around deadlines, workloads, and conflicting priorities.
- Bring a positive, enthusiastic, and 'can-do' attitude to work.
- Resonate with the high performance and curious culture.
Qualifications and Knowledge:
- 3+ years' experience in similar roles
- Qualified accounting technician (AAT or equivalent)
- Intermediate MS Excel skills