AJ Chambers are working with a top City Law Firm who are looking for a highly organised and proactive Trainee Legal Secretary to join the secretarial team supporting the Real Estate Finance (REF) and Banking departments. This role offers an excellent opportunity for someone looking to move their career forward in the Legal field.
The successful candidate will provide comprehensive administrative and secretarial support to the legal teams, ensuring the smooth operation of daily activities.
Key responsibilities
- Support with in-office secretarial and admin tasks to support the Legal Secretaries and fee-earners.
- Respond to queries that come into the shared secretarial mailbox promptly and efficiently.
- Support with answering overflow calls that come through to the firm's centralised phone Hunt group, directing these are required.
- Assist with the preparation and formatting of legal documents, correspondence, and reports.
- Handle client inquiries and communications professionally and promptly.
- Handle confidential documents and communications with discretion.
- Maintain and organise electronic and physical files, ensuring all documents are accurately filed and easily accessible; at times, using the firm's practise management system, Practise Evolve, to do this.
- Assist with post-completions.
- Support with printing and bundling jobs.
- Good knowledge of the firm's house styles and ability to advise others on how to use these.
- Carry out property searches and Land Registry ad-hoc tasks.
- Conduct basic legal research and compile information as required by the legal team.
- Assist with the preparation of billing statements and invoices, ensuring accuracy and timely submission.
- Work closely with other secretaries and administrative staff to support the overall efficiency of the departments.
Previous Experience:
- Previous experience working in a secretarial role.
- Experience of working in a fast-paced environment with multiple priorities.
- Excellent verbal and written communication and interpersonal skills.
- Strong and consistent administrative and organisational skills.
- Excellent IT skills with fast and accurate typing.
This role will offer a great office environment with excellent benefits and a competitive salary.
For further information please contact Ella BrittonLe