About The Role
You will be working Monday to Thursday, 08:00 to 17:00, Friday 08:30 to 13:30, 37.5 hours per week, on a permanent, full-time basis.
Main Duties include:
Admin Tasks
- Forwarding on emails from the General Information
- Raising PO's manual payments and credit card payment requests
- Petty Cash reconciliation
- Ordering Catering for meetings
- Adobe sign
- Book and record travel and taxis as required
- Taking minutes at management meetings
- Stationery orders and distribution
- Recording and or filing of Actions UK Regulatory in box
- FM point of contact only when FM Manager is on leave
Reception
- Answering switchboard via Microsoft Teams
- Meet & Greet colleagues/visitors/contractors.
- Issuing of passes for contractors and visitors and ensuring site inductions are completed and recorded
- Update Reception Manual as required
- Ensure Reception area is always clean, tidy and free from spillages
- Incoming/Outgoing mail
- Ensure franking machine has sufficient funds
- Distribution of incoming parcels/deliveries
About The Company
OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.